Full Time Secretary, High School Guidance Job at Dedham Public Schools in Dedham

Dedham High School has an immediate opening for a Full Time Secretary:

Job Title: High School Guidance Department Secretary

Responsible to: High School Principal

Evaluated by: High School Principal

Work Year: Full Year

Primary Functions: Assist high school guidance counselors and ensure the efficient and high-quality running of the guidance department office by:

• overseeing the planning, organization, and operation of the office
• maintaining efficient systems and processes
• interacting with school and district staff, students, and parents

• Ability to speak Spanish preferred
• High School diploma or equivalent; Associate's Degree or higher preferred
• One (1) year of general office experience
• Strong computer skills - proficient in Microsoft Office (Word, Excel. PowerPoint, Publisher, Outlook); Google Suite, PowerSchool (or other student information system), MUNIS experience a plus
• Strong human relation skills - position will involve consistent contact and interaction with administrators, co-workers, parents, and community members
• Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously
• Able to carry out procedures involving multiple components and people
• Able to operate computers, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
• Highly accurate with numbers
• Excellent attention to details
• Flexible, punctual, and comfortable working in a fast-paced environment
• Experience working in a school setting is preferred

• Maintain efficient office procedures and a system for keeping track of requested actions and reports
• Perform general secretarial tasks including, but not limited to, producing letters, reports, memorandums, etc., photocopying, filing, distribution of mail, etc.
• Answer telephone calls and record messages
• Monitor all aspects of guidance service for student population, including but not limited to schedules, and scheduling appointments for guidance counselors, and scheduling parent meetings
• Communicate in a positive and effective manner with staff, students, parents, and/or visitors
• Responsible for the registration and transfer of students at the high school level
• Manages the scholarship coordination efforts between the sponsors and the Scholarship Committee.
• Performs other duties as assigned