ABUNDANT LIFE CHRISTIAN MINISTRIES is hiring: CHURCH ADMINISTRATIVE SECRETARY in

The Church Administrative Secretary will handle a wide range of administrative tasks for ALCC’s Senior Pastors. This person must be well-organized, flexible, and enjoy the administrative challenges of supporting the ministry of a growing church. They should be technologically savvy with communication skills across a variety of platforms. The Administrative Secretary must be able to interact with church staff, congregants, visitors, and external ministry relationships in a fast-paced environment with grace.

Applicants will be asked to undergo a rigorous background check process.

Attention

Having a background of working in this position for a pentecostal or evangelical organization is a plus

Essential Duties and Responsibilities

Support Senior Pastors/Office Staff

• Create and manage the senior pastor’s calendar appointments, meetings, and phone calls, including meetings with congregation, staff, leaders, ministry contacts, boards, and ministry teams; keep appropriate parties informed in advance.

• Pastors’ Travel itinerary – Confirm itinerary; ensure purchase of tickets and hotel bookings. Coordinate all logistics for departures and arrivals.

• Prepare checks as directed by the Senior Pastor. Manage record-keeping for outgoing and incoming checks.

• Store and manage hard copy and electronic documents, including passwords and backups

• Prepare documents for staff and leadership team meetings

• Prepare sermon slides under the direction of the senior pastor.

• Prepare senior pastor’s weekly scorecard of ministry-related metrics

• Provide clerical assistance to church staff as needed.

Communication

• Edit and send out congregational emails and respond in a timely manner.

• Coordinate with ALCC volunteers to send the weekly church’s announcements

Office Management

• Receive and screen incoming calls and distribute as necessary along with answering machine messages

• Review and respond to emails received in a timely manner.

• Review, respond and take necessary actions in a timely manner on forms completed via the ALCC App

Church Administration

• Maintain adequate inventory of office supplies

• Maintain all standard forms (Membership, Baptism, Weddings, Baby Dedication, etc.).

• Serve as host to visitors. Announce their arrival to the appropriate party.

• Order ministry literature as needed and on time.

• Coordinate/Assist with the planning and execution of Special Events.

• Perform other Clerical Duties including but not limited to setting up of church meetings, interviews, make photocopies, file documents and all paperwork. Perform other tasks and responsibilities as assigned by the Senior Pastors.

Required Knowledge & Qualifications

• A growing personal relationship with Jesus Christ

• Personal buy in to the vision and direction of ALCC

• Proficiency in church management systems, Microsoft Office Suite (Word, Excel and Powerpoint), Adobe, Google Suite (Google Docs, Google Sheet, Google Drive, Google Calendar etc), Zoom, Church Database Administration Systems (Knowledge of LEAD/Pushpay App is a plus), Canva or other design platforms, and Apple computers (including Pages) is a plus.

• Excellent written and verbal communication skills. Ability to communicate with congregants and visitors: a wide range of personalities, clearly and effectively.

• Ability to work on weekends and weeknights.

• Must demonstrate active listening skills and practice empathy and discretion when dealing with confidential matters.

• Ability to multi-task in a deadline-oriented, volunteer-driven organization.

• Previous work experience in a church-based environment is preferred.

HOURS

Tuesday – Friday: 10:00 AM – 5:00 PM

Sunday: 7 AM - 3PM

Job Type: Full-time

Work Location: Hybrid