12 month School Secretary - Jaggard Elementary School Job at Evesham Township Sc

Position Type:
Secretarial/12 Month Secretary

Date Posted:
12/10/2024

Location:
Jaggard Elementary

Date Available:
01/02/2025

Closing Date:
12/24/2024 12 Month School Secretary - Jaggard Elementary School

Position Purpose
Under the direct supervision of the school principal, the school secretary will provide clerical, secretarial and administrative assistance to the school principal and other district administrators at Jaggard; will convey information regarding school functions and procedures; and will support the broad array of services provided to students, parents, instructional, and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling such events.
• Assists in maintaining documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Works collaboratively with the district registrar to finalize students' enrollment.
• Responds to inquiries from students, parents, and employees to provide information and facilitate communication among parties.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, and telephone.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Access, the Internet, Google Suite, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Start Date: January 2, 2025

Salary and Benefits: Salary and benefits package according to teh ETEA Collective Bargaining Agreement