Undisclosed Company is hiring: Medical Secretary - Personal Assistant in Grand R

We are seeking a Medical Secretary - Personal Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.

Responsibilities:

​Qualifications:

• Previous experience in healthcare administration or other related fields
• Familiarity with medical billing procedures
• Strong organizational skills
• Ability to thrive in a fast-paced environment

We are seeking an Orthodontic Treatment Sales and Marketing Coordinator to join our team!

• Strategizes annual calendar and patient days based on patient load and growth
• Evaluates needs to change the current schedule, including, but not limited to possible individual days for initial exams and consultations separating that from clinical procedures
• Implement organized training, routine staff appreciation
• Training Understand the concepts of “The Customer Comes Second”.
• We are excited to consider any individual who has the right attitude and background regardless of previous Orthodontic office experience

Staff Management – Getting to Know Your New Team

• Staff evaluations immediately upon hire to understand each team member's personality and potential
• Understand each staff member's role, current assignments, performance
• Evaluates current staff performance identify responsibilities, strengths, and weaknesses
• Staffing needs identifies deficiencies and positions to hire
• Organizes training protocols assigns responsibility to each position,
• Regular performance reviews, identifying deficiencies and methods to improve monitor holding accountability
• Regular staff meetings developing and assigning tasks.
• Bimonthly full staff meeting minutes, agenda, assignment, and deadlines
• Morning meetings, review the tasks from the day before, the day of, and day after
• Monitor the time clock and report payroll to an accountant

Operational Management

• Weave® (Phone, texting, appointment reminders, voicemail) Mastering functions and constant dashboard monitoring. Complete the customization/ installation designing the communication tree of appropriate greetings, menus, and mailboxes
• Orthotrac®. Office management software. Will need basic training but also will require a self-directed approach to understand the potential of all features
• OrthoFi® and weave communications of identified needs for outsourcing
• IT management/supervision and communications working with IT service
• Facilities management evaluates current needs for maintenance repair and updates and organizes the use of current display monitors throughout the office for patient education and treatments available.