Willard Intermediate School-South Financial and Attendance Secretary Job at Will

Position Type:
Clerical/Secretary - 10 months

Date Posted:
10/16/2024

Location:
Intermediate School - South

Position: Intermediate Accounts Payable and Attendance Secretary

Qualifications:

1. Education Level: High School Diploma or equivalent (GED), Associates Degree preferred
2. Certification: None
3. Experience Desired: Minimum of 3 years experience in a clerical or business/finance role

General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.

Performance Responsibilities:

1. Must be able to type at an acceptable rate with good grammatical structure
2. Promotes a welcoming environment by modeling a positive demeanor to students, staff and patrons of the community
3. Proficient in the use of phone, internet, email, Microsoft Office and Google applications
4. Maintain confidentiality
5. Ability to multi-task and produce documents accurately and efficiently
6. Quick to learn new software programs
7. Demonstrates trustworthiness, honesty and loyalty
8. A strong work ethic with superior work attendance history
9. Register/Enroll 5th-6th grade students in seated or virtual instruction using our digital enrollment process
10. Maintain all student records, to include withdrawals, transfers, attendance, discipline, grade reporting student placement and all matters reportable through Core Data.
11. Provide assistance in the creation and preparation of the master schedule
12. Manage and monitor visitors in building through the Raptor system
13. Serve as message center for all staff, parents, patrons and vendors and direct information appropriately
14. Must be able to collect, count, distribute money and prepare building bank deposits as needed
15. Assist building principal with organizing and coordinating building events, special projects, fundraisers and district initiatives
16. Manage and troubleshoot all building copier issues
17. Manage and monitor the building security camera system
18. Maintain building keys and check out procedures
19. Assist with preparing and directing phone tree procedures
20. Provide areas of support for nurses, food service, ISS, bus duty and lunch duty
21. Assist with data collection of student assessment data (DRA, NWEA) for digital imports
22. Support other school buildings with clerical help as needed
23. Assist with Social Media, yearbook and publications
24. Cross train with other clerical staff in the building
25. Assist staff and building administrator with ordering materials and supplies
26. Prepare and reconcile vendor invoices and credit card statements for payment
27. Manage and reconcile building budgets and student activity accounts
28. Assist in compiling annual building inventory
29. Track and assist staff with end of year check out procedures
30. Manage employee time clock and employee absences through district software programs as well as communicate with Human Resources and Payroll as needed
31. Oversee substitute management program for the building
32. Maintain petty cash in accordance with Board policy
33. Process first class and inter-school mail and distribute to staff accordingly
34. Assist building administrator with disseminating information via physical or electronic mail
35. Prepare and make verbal announcements as needed
36. Assist with other duties as assigned

Type of Position: Hourly
Term of Service: 220 days / 230 days / 240 days - At Will employee
Salary Schedule: Clerical
Reports to: Building Principal
Evaluated by: Building Principal