Sky Lakes Medical Center is hiring: Program Secretary - Cascades East Residency

QUALIFICATIONS

Required: A flexible and caring individual; ability to effectively organize, prioritize, attend to details, meet deadlines, and multitask; Ability to communicate effectively orally and in writing; Ability to maintain strict confidentiality of physician, peer, and patient information; and Ability to deal with all personality types in a professional and courteous manner; Knowledge of modern office practices and procedures, competence with Word, Excel, and Internet; Ability to learn different computer programs; Sound filing and record keeping methods.

Preferred:Medical terminology, ten-key, speed writing, and/or transcription ability; and AA degree.

TYPICAL PHYSICAL/MENTAL DEMANDS

Medium physical/mental demand capabilities required. Must be able to walk/ maneuver frequently in and around clinic.Must be able to work independently and with others courteously. Must be clear thinking and work with time constraints and multiple tasks.

ESSENTIAL JOB FUNCTIONS

• Provides general secretarial and administrative assistant support to the administrative staff at CEFM (i.e., Program Director, Clinic Director, Associate Director, Program Coordinator, Faculty, Residents, etc.).
• Processes and tracks accounting, purchasing, and materials tasks (i.e., travel, invoices, purchase orders, CME funds).
• Assists faculty lead in coordinating lunch training which includes working with faculty to schedule speakers, preparing room with IT requests daily, catering and clean up after lunch, when necessary.
• Responsible for office supply ordering & distribution for clinic and residency, catering & space management for all CEFM conference rooms.
• Manage the residency Instagram & Twitter accounts. coordinating content, getting photos, posting content to the feed & stories, responding to messages, engaging with other accounts
• Coordinates all aspects of meeting set up for Program Director, Clinic Director, Associate Director, Program Coordinator, Faculty & Residents as requested.
• Creates & Maintains EPIC & Physical box coverage for Residents and Faculty that are out of the office/on vacation.
• OVERS Administrator contact for residency & clinic. Creates & maintains profiles with the state and troubleshoots issues with Med Records Dept.
• Responsible for ensuring the cleanliness & orderliness of conference rooms.
• Answers telephones, routes calls, and takes messages appropriately and professionally.
• Greets visitors and guests.

MARGINAL JOB FUNCTIONS

• Performs all other clerical, secretarial, and support duties as assigned.