Bilingual Business/Administrative Associate I - Department of Latin American & L

Bilingual Business/Administrative Associate I - Department of Latin American & Latino Studies

Hiring Department: Latin American &Latino Studies

Location: Chicago, IL USA

Requisition ID: 1028771

FTE: 1

Work Schedule: Monday - Friday, 37.5 hour work week

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: December 20, 2024

Salary Range (commensurate with experience): $55,000.00 - 65,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

The bilingual (English/Spanish) Business/Administrative Associate I is responsible for the business and service operations of Latin American and Latino Studies. This position handles all financial management for the department, including day-to-day financial operations, office management, travel planning, managing student employees, assisting with contracts, and ensuring the supply chain of goods and services to faculty. This position also involves curriculum planning, human resources, and helping with graduate and undergraduate programs.

The employee processes paperwork for visitors from Latin America and exclusively Spanish speakers. This has often entailed verbal communications as well as letters. In addition, we hold events in the community and need someone who can field questions from Spanish speaking partners and media.

Duties & Responsibilities:

Manage and oversee the day-to-day department administration as well as implement policies that impact long-term planning of outreach, faculty development, research, and operations.Oversee and keep track of departmental records and budgets, including WEE, programing, gift, and instructional in consultation with the Department Chair. Manage financial systems and soft money app. Serve as approver for all financial transactions, including T-Card, P-Card, Chrome River reimbursement, departmental awards, and honoraria.Work closely with the Chair in preparing annual reports and help with providing logistical support for grants development. Prepare contracts and purchase orders with providers/vendors. Process travel reimbursements for faculty and support expense management of research funds. Track departmental awards from campus to faculty. Work closely with the Office of Social Science Research on any LALS grants. Manage travel and arrangements for the department visitors, which may include foreign national and visiting scholars. Make, process and manage all equipment and supply purchase. Assist Director of Undergraduate studies (DUS) in all matters pertaining to curricular development, supervision, assessment, and oversight. Work with DUS to determine course offerings and coordinate schedules with faculty and scheduling office. Oversee cross-unit coordination with units in and outside of LAS to ensure comprehensive and accessible curricula for students. Responsible for composing, revising, and submitting class schedules each semester, filing class syllabi, and all pertinent tasks related to classroom assignments. Coordinates recruitment, orientation, and other information dissemination activities with the DUS. Assist Director of graduate Studies (DGS) with graduate recruiting, enrollment, and processing of appointments. Compiles record of graduate applications and prepares files for review and processing. Coordinates recruitment, orientation, and other information dissemination activities with the DGS. Serve as HR manager for unit: assist Chair with interviews, advertise openings, process hire (faculty, Tas, adjuncts, etc.), and assist in the supervision of graduate and undergraduate student employees (oversees time sheets). Prepare and manage departmental faculty promotion and tenure cases. Conceptualize, edit and manage publicity for webpages, social media and print publications. Maintain departmental files. Maintains records of technology, equipment and all inventory utilized by the department. Conduct proper disposal of old equipment or furniture. Serve as the department Phonebook Contact and set up directory/Phonebook listing for new hires. Perform other duties and participate in special projects as assigned.

Minimum Qualifications Required:

* Bachelor's degree in business administration, management, or a field related to the position.

* Two (2) years of professional business, financial, and/or managerial work experience.

* Must be able to communicate effectively (written and verbal) in both English and Spanish.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications:

* BA in an appropriate field (Latin American Studies, Latino Studies, Ethnic Studies, Gender Studies, other related interdisciplinary field, social science, humanities).

* Master's degree or substantial graduate credits.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation