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Lorven Technologies

Lorven Technologies is hiring: Administrative Assistant - Indianapolis, IN (Hybr

Lorven Technologies, Indianapolis, IN, United States, 46262


Position: IN-GOV-Administrative Assistant

Location: Indianapolis, IN (Hybrid Role)

Contract

The essential functions of this role are as follows:

Provides high level administrative assistance to an agency, department, or facility.

Reviews total department or agency organizational structure and functions and advises changes to

promote efficiency and effectiveness.

Administers staff functions in support of program areas.

Prepares special reports on alternative methods of achieving new program responsibilities.

Represents agency, institutions, or departments in a variety of situations with other departments,

institutions, the general public, and special interest groups.

Prepares responses to correspondence containing routine inquiries.

Follows-up on plans, programs, policies, and procedures to ensure progress and accomplishments.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or

responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be

assigned at any time.

The ideal candidate in this role should minimally have

a Bachelor's Degree and 3+ year of experience, or

an Associate's Degree and 5+ years of experience, or

at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience.

You must meet the following requirements to be considered for employment:

Thorough knowledge of the theories, principles, practices, and methodology of administrative management

Thorough knowledge of department programs

Specialized knowledge of state government administrative structures

Attention to detail and proofreading skills

Effective verbal and written communication skills

Organizational skills with the ability to prioritize tasks effectively and multitask

Ability to coordinate and motivate professional and support personnel

Ability to be creative in developing alternatives to meet department needs

Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing

Ability to maintain cooperative work relationships

Skill

Required / Desired

Amount

of Experience

Prior experience in an executive administrative assistant, high profile role.

Required

3

Years

Bachelor's Degree w/3 years Ex. Admin. exp., Associate's admin. degree w/5+ years exp. or 7+ years Exec. Admin. Exp.

Required

3

Years

Prior experience in a high level, customer facing, customer service role.

Required

Strong attention to detail and ability to work independently.

Required

Excellent verbal and written skills.

Required

Computer proficiency with software applications including MS Word, Excel, Power Point.

Required

Prior experience w/State of Indiana making travel arrangements, submitting expense reports, processing invoices, scheduling meetings/calendars etc.

Highly desired