Office Assistant Job at Robert Half in Minneapolis

We are offering a permanent employment opportunity for an Office Assistant in our healthcare and social assistance team located in Minneapolis, Minnesota. In this role, you'll be responsible for managing day-to-day office operations, including administrative tasks and customer service-related duties, to ensure the smooth running of the office environment.

Responsibilities:
• Oversee the mailroom functions daily, ensuring smooth operations.
• Maintain regular contact with the mail services supplier and troubleshoot equipment issues.
• Handle the inventory of the mailroom, including ordering envelopes and supplies as necessary.
• Ensure accurate postage on all outgoing mail and distribute incoming mail throughout the building.
• Assist with reception desk duties, including welcoming visitors, answering incoming calls, and directing them to the appropriate contact.
• Handle sensitive customer inquiries in a detail oriented and compassionate manner.
• Keep track of visitor information for meetings and events.
• Assist with the management of facilities, including responding to employee inquiries, scheduling maintenance work, and updating workstation signage.
• Manage office supplies inventory and replenish when required.
• Provide administrative support to the facilities team.• Proficiency in Microsoft Outlook is required, including the ability to manage emails, calendars, contacts, and tasks effectively.
• Experience in receptionist duties is necessary, such as greeting visitors, managing appointments, and ensuring a welcoming environment.
• Basic office skills are integral to this role, including file management, data entry, and document preparation.
• The ability to handle an answering multi-line phone system is necessary, including directing calls, taking messages, and providing accurate information to callers.