Law Offices of Marc L. Shapiro, P.A.
Accounting Office Assistant Job at Law Offices of Marc L. Shapiro, P.A. in Naple
Law Offices of Marc L. Shapiro, P.A., Naples, FL, United States, 34120
Description
Accounting Office Assistant/Backup Receptionist
This is an in-office, full-time position.
We are seeking a detail-oriented, organized individual to join our team as an Administrative Assistant with Light Bookkeeping Duties. The ideal candidate will assist with administrative tasks such as managing schedules, coordinating meetings, handling correspondence, answering phones, and providing general office support. Additionally, this role involves basic bookkeeping responsibilities, including data entry, reconciling accounts, and generating reports.
Responsibilities
•Assist the CFO with data entry, transaction processing, and maintaining the general ledger.
•Communicate effectively with clients, vendors, and internal team members.
•Prepare invoices, checks, and financial reports with precision and timeliness.
•Aid in audits, conduct fact-checks and resolve any discrepancies promptly.
•Reconcile bank statements and assist with general banking tasks as needed.
•Perform ad hoc duties and assist with special projects as required.
•Assist receptionist as the primary backup receptionist, primarily for breaks, lunches, and occasional absences.
Qualifications
•Bi-lingual (Spanish/English) preferred.
•Associate's or 3+ years of office/bookkeeping experience.
•Proven experience in an administrative role, with exposure to bookkeeping tasks.
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
•Strong organizational and time management skills.
•Excellent communication and interpersonal abilities.
•Attention to detail and accuracy in data entry and record-keeping.
•Ability to prioritize tasks and work efficiently in a fast-paced environment.
•Familiarity with accounting software (e.g., QuickBooks) is a plus.
Accounting Office Assistant/Backup Receptionist
This is an in-office, full-time position.
We are seeking a detail-oriented, organized individual to join our team as an Administrative Assistant with Light Bookkeeping Duties. The ideal candidate will assist with administrative tasks such as managing schedules, coordinating meetings, handling correspondence, answering phones, and providing general office support. Additionally, this role involves basic bookkeeping responsibilities, including data entry, reconciling accounts, and generating reports.
Responsibilities
•Assist the CFO with data entry, transaction processing, and maintaining the general ledger.
•Communicate effectively with clients, vendors, and internal team members.
•Prepare invoices, checks, and financial reports with precision and timeliness.
•Aid in audits, conduct fact-checks and resolve any discrepancies promptly.
•Reconcile bank statements and assist with general banking tasks as needed.
•Perform ad hoc duties and assist with special projects as required.
•Assist receptionist as the primary backup receptionist, primarily for breaks, lunches, and occasional absences.
Qualifications
•Bi-lingual (Spanish/English) preferred.
•Associate's or 3+ years of office/bookkeeping experience.
•Proven experience in an administrative role, with exposure to bookkeeping tasks.
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
•Strong organizational and time management skills.
•Excellent communication and interpersonal abilities.
•Attention to detail and accuracy in data entry and record-keeping.
•Ability to prioritize tasks and work efficiently in a fast-paced environment.
•Familiarity with accounting software (e.g., QuickBooks) is a plus.