Ultimate Staffing is hiring: Office Administrative Assistant in Vista

We are seeking an organized and proactive new Office Administrative Assistant. You will provide essential support to the office by managing client-related documents and handling various administrative duties. Your ability to multitask and manage several responsibilities simultaneously while ensuring confidentiality and precision is vital. This is an excellent opportunity for a detail-oriented individual who is excited to contribute to a dynamic team.

Key Responsibilities:

• Serve as the first point of contact for clients and visitors, delivering a welcoming and professional experience.
• Prepare, organize, and maintain important documents, including reports, presentations, and client communication.
• Facilitate interdepartmental communication to ensure smooth completion of tasks and projects.
• Continuously review and refine office processes for improved operational efficiency.
• Handle the preparation and distribution of client materials.
• Manage the flow of incoming and outgoing correspondence, including physical mail and digital communications.

Required Skills and Qualifications:

• Bilingual in Spanish and English.
• An Associate's degree or 1-3 years of experience in a clerical, administrative, or similar role
• Strong attention to detail with excellent organizational skills and the ability to juggle multiple tasks at once.
• Clear and concise communication skills, both written and verbal.
• Proficient with office software and technology.
• Ability to work independently and collaboratively with a positive, team-oriented attitude.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.