DYADlaw. P.C.
DYADlaw. P.C. is hiring: Office Administrative Assistant in Vista
DYADlaw. P.C., Vista, CA, United States, 92085
Job Description
Job Description
This position will play a crucial role in the front desk, assembling client packets and/or overseeing Freedom of Information Act (FOIA) requests, among other administrative tasks. This position requires a proactive, organized, and adaptable individual who can efficiently manage multiple responsibilities while maintaining a high level of accuracy and confidentiality. The ideal candidate will be eager to learn all aspects of office administration to provide comprehensive support as client and firm needs evolve.
Compensation:$18 - $22 hourly
Responsibilities:- Greet clients and visitors warmly, ensuring a positive and professional first impression of the law office.
- Assist the Team Lead and attorneys with scheduling, coordinating meetings, appointments, and managing deadlines.
- Prepare, organize, and manage documents including reports, presentations, and client correspondence.
- Facilitate communication across departments to support cross-functional tasks and initiatives.
- Contribute to the enhancement of administrative processes and procedures for increased efficiency.
- Assemble and distribute client welcome and final application packets for immigration cases.
- Handle all aspects of incoming and outgoing mail and coordinate in-person client appointments.
- Assist or oversee the Freedom of Information Act (FOIA) requests and FBI fingerprint submissions.
- Organize and prepare case documents, including creating tables of contents, cover letters, and assembling case files for legal review.
- Maintain and update case tasks within the case management system, ensuring accuracy and timeliness.
- Perform additional administrative duties as required, including handling immigration-related correspondence.
- Bilingual - Spanish & English
- An Associate's degree or 1 - 3 years of experience in an administrative, clerical, or similar role, preferably within a legal or professional services environment.
- Strong organizational skills and attention to detail with an ability to manage multiple tasks and deadlines efficiently.
- Excellent communication skills, both written and verbal, and proficiency in using office software and technologies.
- A proactive and adaptable team player with a positive attitude and a willingness to learn and contribute to team success.
- A commitment to upholding the firm's values and mission in supporting immigrant rights and legal services.
DYADlaw, P.C. - a fast-growing law firm passionate about helping immigrants with their legal status and defining their American Dreams is looking for its next team player.