Personnel Services
Personnel Services is hiring: OFFICE ADMINISTRATIVE ASSISTANT in Burton
Personnel Services, Burton, TX, US
Job Description
Job Description
OFFICE ADMINISTRATIVE ASSISTANT
Monday - Friday
8:00 am - 5:00 pm
$17.00 - $20.00 per hour
ESSENTIAL JOB FUNCTIONS
- Prepare, post, verify, and record customer payments and transactions related to accounts receivable/payable.
- Create and submit invoices in accordance with company practices.
- Maintain and update customer files with accuracy.
- Draft correspondence for standard past-due accounts, identify delinquent accounts, and contact customers for collections.
- Generate reports regarding the status of customer accounts as needed.
- Copy, file, and retrieve materials for accounts receivable and other documentation.
- Answer and route phone calls to appropriate departments; manage incoming communication.
- Greet visitors professionally and direct them as necessary.
- Perform clerical tasks, including drafting emails, letters, memos, invoices, reports, and other documents.
- Schedule and manage appointments and meetings, including attending meetings when needed.
- Receive and review memos on behalf of senior staff; summarize content and distribute to appropriate personnel.
- Maintain office supply inventory and ensure supplies are organized and available.
- Perform basic bookkeeping duties, including creating spreadsheets and managing databases.
- Manage mail, fax communications, and both traditional and electronic filing systems.
- Prepare, edit, and process expense reports, invoices, and related documents.
- Assist in creating presentations and organizing data into reports.
JOB REQUIREMENTS
- Excellent verbal and written communication skills.
- Strong organizational skills with keen attention to detail.
- Ability to work independently and efficiently in a fast-paced environment.
- Exceptional time management skills and ability to prioritize tasks.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Minimum of 2+ years of QuickBooks experience is required.
- Ability to operate office equipment efficiently.
- Strong customer service skills with a professional demeanor.
- In-depth knowledge of office administration, clerical procedures, and record-keeping systems.
- Ability to sit for prolonged periods and manage office tasks effectively.