The Aleut Corporation is hiring: Receptionist in Anchorage

RECEPTIONIST

Reports to: Executive Liaison
Status: Regular, Full-time, Non-exempt
Location: Anchorage, AK

JOB SUMMARY: Serve as the receptionist and directly support administrative staff, performing a wide variety of skilled office tasks and procedures for all corporate departments.

PRIMARY RESPONSIBILITIES

• Embrace the values of The Aleut Corporation (Aleut) including honesty, integrity, accountability, respect, and perseverance.
• Ensure constant coverage at the front desk while maintaining a neat and orderly appearance in the reception/lobby area.
• Maintain the appearance, overall cleanliness, and supply level of the third-floor front desk area, conference room, production room, kitchen, and storage area.
• Assist in scheduling meetings and maintains various communication matters as requested.
• Receive all incoming telephone calls in a professional manner, giving appropriate information to the caller or by routing caller to appropriate staff; take accurate and complete messages, ensuring their timely delivery; and place calls as instructed.
• Greet and assist all visitors, ascertain nature of business and route visitor to the appropriate staff.
• Maintain visitor sign-in log sheet.
• Maintain open communication and coordinates with building security daily.
• Monitor the receptionist email for all incoming information including facsimiles; accordingly, send all outgoing facsimiles as instructed.
• Receive, sort, and monitor all incoming/outgoing mail for distribution or pickup.
• Process all outgoing U.S. mail and deliver it to the postal drop-box before the pickup deadline each day. Utilizes the services of federal express, certified mail, or express mail when required.
• Maintain and update corporate records, files, and information as assigned.
• Copy, sort, and file records related to office activities.
• Support the Shareholder Relations Department by assisting shareholders and descendants with forms and requests which includes recording and updating information in the shareholder database.
• Directly supports administrative staff daily and maintains flexibility to perform various assigned tasks.
• Prepare conference rooms for meetings as required.
• Must be flexible in daily work schedule to accommodate corporate functions and activities.
• Perform all other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work effectively with co-workers, managers, executives, board members, and outside contacts.
• Excellent communication, listening, and inter-personal skills; ability to communicate verbally and in writing.
• Ability to operate multi-line phone system.
• Proficiency with standard office equipment including copiers, computers, postage machine, etc.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, and PowerPoint.
• Demonstrates ability to multi-task and work in a fast-paced office setting.
• Ability to accomplish multiple tasks by prioritizing the order of importance.
• Ability to work independently as well as collaboratively.
• Understands and demonstrates confidentiality.
• Maintains a professional appearance in grooming and dress, as well as a friendly, professional demeanor.
• Demonstrates initiative to seek out work when all assigned tasks are either completed or not requiring immediate attention.
• Willingness to ask questions for clarification when given a task or project.
• Ability to read and write in English.

MINIMUM QUALIFICATIONS

1. High School Diploma or GED.
2. Two (2) years working in an office setting or any combination of experience, education, and training in a related field of work.

BENEFITS

• 401K - Employer matching up to 4%.
• Paid Holidays (13/year).
• Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year).
• 100% Employer paid Dental/Vision for employees and their qualified dependents.
• 100% Paid Employee Life Insurance / Disability.
• Potential for Annual Incentive.

PREFERENCE STATEMENT

The Aleut Corporation ("Aleut") is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)