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Kraft Tank Corporation

Kraft Tank Corporation is hiring: Executive Assistant in Kansas City

Kraft Tank Corporation, Kansas City, KS, United States, 66115


Description

The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO's office.

Position Responsibilities
  • Manage the Executive's calendar, scheduling appointments, arranging meetings, and coordinating travel arrangements.
  • Assist the CEO with personal tasks and errands, including managing personal appointments and maintaining schedules.
  • Coordinate family related matters as required, ensuring a balance between personal and professional commitments.
  • Handle incoming and outgoing communications on behalf of the Executive's, including emails, phone calls, and written correspondence.
  • Plan, organize, and prepare materials for meetings, including agenda's, presentations, and meeting minutes.
  • Conduct research, analyze reports, and prepare presentations.
  • Attend required meetings and provide administrative support as needed.
  • Manage and maintain confidential information, documents, and records.
  • Maintain the highest level of confidentiality and discretion when handling sensitive information and matters.
  • Build and maintain relationships with internal and external clients, partners, and colleagues.
  • Provide general administrative support, including filing, data entry, expense management, and office supplies.
  • Assist with special projects and initiatives assigned by executives.
  • Must be able to anticipate challenges, identify solutions, and proactively address issues to support Executive objectives.
  • Familiarize yourself with the full suite of Kraft products and services (Leasing, Parts, Service, Sales, etc.) to better support customers and further relationships.
  • Lead by example by demonstrating commitment, expertise in processes, and a strong work ethic.
  • All other duties and responsibilities as directed and required.

Requirements

Preferred Qualifications/Experience Requirements
  • A minimum of 7 years executive administrative experience required.
  • Strong project management and time management skills.
  • Strong analytical, communication, presentation, and interpersonal skills.
  • Ability to work independently and collaboratively.
  • Ability to work in fast-paced environment.
  • Highly proficient in CRM and Salesforce.
  • Highly proficient in Office 365 Applications. Master in Excel.
  • Excellent grammar and proofreading.
  • Qualified candidates must demonstrate exceptional written and verbal communications, the ability to multi-task and a passion for quality, creative work.
  • Ability to meet deadlines
  • A positive can-do attitude
  • A minimum of an Associate degree in business, marketing, communications or other related field.

Physical Requirements
  • Ability to lift up to 25 lbs.
  • May be required to stand, walk, sit, reach with hands and arms, climb, crouch, or crawl for long period of time.
  • Computer work as needed in an office setting to keep department running efficiently.
  • Must be able to communicate effectively in written or verbal skills with management and team members.
  • Travel as needed to other locations by vehicle, plane, or train.
  • Reasonable accommodation will be made to those requiring assistance.