UCNJ Union College of Union County, NJ
UCNJ Union College of Union County, NJ is hiring: Executive Assistant in Cranfor
UCNJ Union College of Union County, NJ, Cranford, NJ, United States, 07016
Job Announcement
Position Information
Position Title
Executive Assistant
Campus
Scotch Plains/ Cranford
Department
VP, Administrative Services
Full-time, Part-time, Adjunct
Full Time
Exempt or Non-Exempt
Non-Exempt
Regular,Temporary, or Grant
Regular
General Description
Responsible for the production and coordination of work flowing through the Office of the Vice President for Administrative Services, including administrative support for the Scotch Plains Campus, College Relations, Communication Center, Assessment, Planning, and Research, and Continuing Education and Workforce Development departments. Also provides support for Administration when needed. Performs highly complex, responsible secretarial and administrative duties which are frequently of a confidential nature. Makes independent work decisions and makes decision on routine occurrences and problems in the absence of the Vice President for Administrative Services. Regularly works between campuses.
Characteristics, Duties, and Responsibilities
• Provides general administrative support for the Office of the Vice President for Administrative Services, including typing and disseminating memos, letters, and minutes, statistical and financial reports, handling mail, ordering supplies and other housekeeping.
• Maintains daily appointment schedule including setting up appointments, coordinates meetings, and conference calls. Handles routine problems or coordinates appropriate responses to problems with key members of the Vice President staff.
• Schedules and coordinates all Division Staff Meetings and attends special meetings as required in support of the Vice President.
• Organizes activities such as internal and external meetings, speaking engagements, department activities and ensure the necessary meeting preparations, including media, IT needs, room reservations, and catering.
• Research and develop information necessary for the compilation of reports and other documents in response to internal and external requests in support of the Division. Produces project information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Participate in preparation of special reports and projects for the Vice President and/or key members of the Administrative Services leadership team and their staff.
• Deals directly with internal and external constituencies, including faculty, administrators, students, and staff.
• Oversees the office inventory and orders all supplies as needed preferred.
• Other duties as assigned.
Education Requirements
• Associate degree required.
Experience
• 5 years of experience in office management.
• Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint).
Competencies and Skills Required
• Curiosity
• Quick Study
• Must be able to function independently, professionally and maintain confidentiality.
• Excellent interpersonal, organizational and communication skills (both written and verbal)
• Excellent critical thinking, problem solving, project management, and high execution skills
• Must have attention to detail
• Ability to prioritize and meet deadlines
• Ability to communicate up, down, and across all levels of the College
• Must work effectively and professionally with faculty, staff and administrators while respecting and observing ethical principles of the education profession and demonstrating a constructive attitude toward other professional/classified personnel.
Physical Demands and Work Environment
• This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel required.
Salary
$55,000-$60,000
Additional Information
UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
UCNJ Union College of Union County, NJ is an EEO / AAP Employer/Protected Veteran/Disabled
==============
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
==============
We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information
Open Date
12/09/2024
Close Date
Open Until Filled
Yes
Supplemental Questions
Required fields are indicated with an asterisk (*).
Optional & Required Documents
Required Documents
recblid ianetadwnvyt0xyskb4x3pri9g5625
Position Information
Position Title
Executive Assistant
Campus
Scotch Plains/ Cranford
Department
VP, Administrative Services
Full-time, Part-time, Adjunct
Full Time
Exempt or Non-Exempt
Non-Exempt
Regular,Temporary, or Grant
Regular
General Description
Responsible for the production and coordination of work flowing through the Office of the Vice President for Administrative Services, including administrative support for the Scotch Plains Campus, College Relations, Communication Center, Assessment, Planning, and Research, and Continuing Education and Workforce Development departments. Also provides support for Administration when needed. Performs highly complex, responsible secretarial and administrative duties which are frequently of a confidential nature. Makes independent work decisions and makes decision on routine occurrences and problems in the absence of the Vice President for Administrative Services. Regularly works between campuses.
Characteristics, Duties, and Responsibilities
• Provides general administrative support for the Office of the Vice President for Administrative Services, including typing and disseminating memos, letters, and minutes, statistical and financial reports, handling mail, ordering supplies and other housekeeping.
• Maintains daily appointment schedule including setting up appointments, coordinates meetings, and conference calls. Handles routine problems or coordinates appropriate responses to problems with key members of the Vice President staff.
• Schedules and coordinates all Division Staff Meetings and attends special meetings as required in support of the Vice President.
• Organizes activities such as internal and external meetings, speaking engagements, department activities and ensure the necessary meeting preparations, including media, IT needs, room reservations, and catering.
• Research and develop information necessary for the compilation of reports and other documents in response to internal and external requests in support of the Division. Produces project information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Participate in preparation of special reports and projects for the Vice President and/or key members of the Administrative Services leadership team and their staff.
• Deals directly with internal and external constituencies, including faculty, administrators, students, and staff.
• Oversees the office inventory and orders all supplies as needed preferred.
• Other duties as assigned.
Education Requirements
• Associate degree required.
Experience
• 5 years of experience in office management.
• Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint).
Competencies and Skills Required
• Curiosity
• Quick Study
• Must be able to function independently, professionally and maintain confidentiality.
• Excellent interpersonal, organizational and communication skills (both written and verbal)
• Excellent critical thinking, problem solving, project management, and high execution skills
• Must have attention to detail
• Ability to prioritize and meet deadlines
• Ability to communicate up, down, and across all levels of the College
• Must work effectively and professionally with faculty, staff and administrators while respecting and observing ethical principles of the education profession and demonstrating a constructive attitude toward other professional/classified personnel.
Physical Demands and Work Environment
• This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel required.
Salary
$55,000-$60,000
Additional Information
UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.
UCNJ Union College of Union County, NJ is an EEO / AAP Employer/Protected Veteran/Disabled
==============
Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
==============
We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information
Open Date
12/09/2024
Close Date
Open Until Filled
Yes
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting on UCC.edu
- Internal Job Posting (Paper Posting)
- Personal Referral
- Agency Referral
- Print Advertisement/Publication (IE: Sunday Star Ledger)
- Linked-in
- NJ.com
- HigherEdJobs.com
- HERC.org
- Other Website Not Listed
- Other Source Not Listed
- * If you heard of this employment opportunity from a print advertisement/publication, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field.
(Open Ended Question)
- * If you heard of this employment opportunity from another web site or another source not listed in question number one, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field.
(Open Ended Question)
- * Describe a situation when you tried to solve a problem with ideas and methods that had not been tried before. What was the result?
(Open Ended Question)
- * Describe a specific instance, in a group situation, where you made your views known about an issue important to yourself. What was the issue, and why was it crucial?
(Open Ended Question)
- * How do you decide which tasks take priority when organizing a complete project?
(Open Ended Question)
- * Do you have a valid New Jersey Drivers License?
- Yes
- No
- * Effective September 1, 2011, the "New Jersey First Act" contains new residency requirements for most public officers and employees. Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law. Are you currently a resident of the State of New Jersey?
- Yes
- No
Optional & Required Documents
Required Documents
- Resume/CV
- Cover Letter
- Unofficial Transcripts (official due upon hire)
recblid ianetadwnvyt0xyskb4x3pri9g5625