Blackbird Recruiting
Blackbird Recruiting is hiring: Office Secretary in Brooklyn
Blackbird Recruiting, Brooklyn, NY, United States, 11256
Office Secretary
Boro park/Brooklyn, NY
$30- $35an hour
QuickBooks experience a must
Job summary
Our client is seeking a highly organized and detail-oriented Office Secretary to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day office operations, ensuring efficient communication with customers and vendors, and performing various administrative tasks.
Key Responsibilities:
1. Administrative Support:
- Answer and direct phone calls, respond to emails, and greet visitors.
- Maintain accurate records, files, and databases.
- Order supplies, manage inventory, and coordinate maintenance.
2. Customer Service:
- Provide exceptional customer service via phone, email, and in-person.
- Address customer inquiries, resolve issues, and escalate concerns.
3. Order Management:
- Accurately enter orders into the system.
- Verify order details, process payments, and generate invoices.
4. Invoicing and Billing:
- Prepare, send, and follow up on invoices.
- Manage accounts receivable and track payments.
5. Communication:
- Coordinate with internal teams, vendors, and customers.
- Send notifications, updates, and confirmations.
6. Data Entry:
- Enter data into various software systems.
- Maintain data accuracy and integrity.
Requirements:
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
- Excellent communication, organizational, and time management skills.
- Ability to multitask and prioritize tasks.
- Strong attention to detail.
Boro park/Brooklyn, NY
$30- $35an hour
QuickBooks experience a must
Job summary
Our client is seeking a highly organized and detail-oriented Office Secretary to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day office operations, ensuring efficient communication with customers and vendors, and performing various administrative tasks.
Key Responsibilities:
1. Administrative Support:
- Answer and direct phone calls, respond to emails, and greet visitors.
- Maintain accurate records, files, and databases.
- Order supplies, manage inventory, and coordinate maintenance.
2. Customer Service:
- Provide exceptional customer service via phone, email, and in-person.
- Address customer inquiries, resolve issues, and escalate concerns.
3. Order Management:
- Accurately enter orders into the system.
- Verify order details, process payments, and generate invoices.
4. Invoicing and Billing:
- Prepare, send, and follow up on invoices.
- Manage accounts receivable and track payments.
5. Communication:
- Coordinate with internal teams, vendors, and customers.
- Send notifications, updates, and confirmations.
6. Data Entry:
- Enter data into various software systems.
- Maintain data accuracy and integrity.
Requirements:
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
- Excellent communication, organizational, and time management skills.
- Ability to multitask and prioritize tasks.
- Strong attention to detail.