Administrative Assistant Job at Fidos for freedom, Inc in San Jose

Job Overview

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks.

As an Administrative Assistant, your duties include

• answer phone calls
• arrange meetings
• supervise staff
• perform a variety of general clerical and administrative tasks.

We are searching for a person who is skilled in administration support and willing to work with a diverse team. If you are a precise match for this position then please do apply.

Responsibilities

• Manage the work process and allocate assignments to other regulatory employees.
• Provide assistance to train staff individuals and new employees.
• Implement and screen programs as coordinated by the administration and see the projects through to fulfillment.
• Respond to inquiries for all kinds of information related to the organization.
• Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management.
• Maintain computer systems, fax, and photocopy machines.
• Maintain office supplies, check inventory and request office items whenever required.
• Coordinate and schedule appointments, meetings and travel arrangements for Managers.
• Respond to emails and answer phone calls as and when required.
• Maintain office policies and procedures.
• Supervise, organize and maintain files and databases in a confidential manner.
• Coordinate the maintenance and repair of office equipment.

Requirements

• Bachelor's degree in Business Administration or similar field.
• Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.
• Strong knowledge of office management procedures and systems.
• Expertise in efficient operation standard office equipment.
• Proficient with MS Office for example Excel, PowerPoint, and Word.
• Working knowledge of general bookkeeping and accounting skills.
• Ability to analyze and operate workplace practices to enhance productivity.
• Strong verbal and nonverbal communication skills.
• Good problem solver.
• Excellent time management skills.
• Strong organizational skills.
• Ability to multi-task and prioritize day to day tasks.
• Ability to work individually or in a team.
• Attention to detail.