Cherokee Nation Businesses is hiring: Administrative Assistant in Raleigh

Job Description

Administrative Assistant

The Administrative Assistant will prepare reports & related correspondence in accordance with the Commanders' Support Staff Execution, Organization, and Responsibilities and USAF/USSF regulations and aid the government in organizing conferences and events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Aiding the government in organizing up to 20 conferences/events annually
• Analyzing special projects and action times to provide administrative support to staff
• Reviewing materials submitted for projects is related and procedures are met
• Assisting in the creation of new administrative policies and procedures for the unit up to 4 times annually
• Reviewing action papers and all documentation for style, composition, and grammar accuracy; making recommendations and/or corrections based on content, accuracy, grammar
• Researching office automation tools, read vendor manuals and applies techniques to developing new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence
• Acting as the unit's SharePoint administrator; manages unit's knowledge management requirements
• Managing collaboration and workflow/tasking software/processes and worksheets
• Managing calendars, meetings, read ahead material; attendees for up to 5 assigned leaders daily
• Assisting government staff in preparing memorandums and all other unit level correspondence
• Leveraging Department of the Air Force Guidance Memorandum to AFH 33-337, The Tongue and Quill for guidance on reporting reports and correspondence
• Assisting the government in preparing travel orders for leadership personnel

SUPERVISORY/MANAGEMENT AUTHORITY

• This position has no supervisory and/or managerial authority

EDUCATION AND EXPERIENCE

• Bachelor's Degree
• 5-7 Years' Experience in an Administrative Assistant role, government experience preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Familiar with MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards)
• Familiar with CSS (Trusted Agent for the Drug Demand Reduction Program)
• Familiar with Personnel Flight (Evaluations and Retirement paperwork)
• Ability to manage Outlook calendars and meeting coordination
• Ability to manage/maintain SharePoint sites
• Excellent organizational, interpersonal and judgment skills
• Excellent oral and written communication skills
• Proficient with the Microsoft Office Suite (Word, Excel, Power Point, SharePoint, Outlook)
• Candidates must be US Citizens
• Candidates must hold an active SECRET clearance
• Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen

WORK ENVIRONMENT

• Workspace will be in a US Government Facility with controlled access and/or military installation, full time on-site.

TRAVEL

• There is 0 - 10% travel associated with this requisition