Administrative Assistant Job at Hustle Notice Biz in Santa Ana

Administrative Assistant

Department: Linked Light Pulse

Employment Type: Full Time

Location: Santa Ana, CA

Compensation: $47,000 - $63,000 / year

Description

As an Administrative Assistant, you will play a pivotal role in supporting our executive and operational teams. Your tasks will include managing office functions, coordinating schedules, handling communications, and ensuring the overall organization of the office environment. The ideal candidate will be detail-oriented, proactive, and have a strong ability to multitask effectively.

Key Responsibilities

• Manage and coordinate executive schedules, appointments, and meetings.
• Assist in preparing reports, presentations, and other important documents.
• Organize and maintain office files and records.
• Handle incoming and outgoing communications, including emails and phone calls.
• Order office supplies and maintain inventory.
• Support other administrative tasks and office operations as needed.
• Ensure smooth office operations by coordinating with other departments.

Skills, Knowledge and Expertise

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma or equivalent required; Associate's degree or higher preferred.
• Strong attention to detail and time management skills.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off (PTO) and holidays.
• Retirement plan with employer contribution.
• Opportunity for growth and advancement within the company.
• Positive and collaborative work environment.