Archipelago Executive Assistant Job at OluKai-Kaenon-melin-Roark in Irvine

Who We Are:

Archipelago Companies, a portfolio of highly successful consumer lifestyle brands, is seeking a talented and passionate individual with an entrepreneurial mindset to join our team. Our brands, including OluKai, Kaenon, Melin, Roark, are leaders in their respective markets, offering high-quality products and authentic marketing stories direct to consumers. At Archipelago Companies, we pride ourselves on our commitment to integrity, and we strive to create a culture of excellence in everything we do. If you are a driven and innovative individual with a passion for consumer brands, we invite you to apply for our open position and become a part of our dynamic and growing team.

About The Role:

The Executive Assistant supports the CEO and CFO for Archipelago Companies. You will plan and execute high-end corporate, private, and social events for executives. You must have an exceptional eye for aesthetics, and the ability to curate bespoke dining experiences at the highest level. The ideal candidate has a deep understanding of the luxury market, impeccable taste, and the skills to deliver flawless events that exceed expectations.

This position will also support other executives as necessary, and assist with collaborating on administrative processes, and direct interaction with executive-level personnel, internal and external affiliate executives, and external collaborators.

Executive support and responsibilities include but are not limited to:

• Acts as a personal assistant to executives when necessary, house management, dining reservations, hotels, events, errands, all events business and personal, travel etc.
• Completes a broad variety of administrative tasks including managing an active calendar, completing expense reports, placing promo orders, composing and preparing confidential and time-sensitive correspondence and some personal related duties.
• Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Communicates directly, and on behalf of the Executives as necessary.
• Follows up and manages business contacts made by the Executives and supports the cultivation of ongoing relationships.
• Maintain a high-level of confidentiality in all areas of discussion with the Executives.
• Supports the Executives in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing.
• Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed.
• Takes accurate meeting minutes and submits them in a timely manner as necessary.
• Assists the Executives to curate and maintain the desired staff culture.
• Assists with various financial requests as assigned by the Executives.
• Other responsibilities as required.

Requirements and Qualifications:

• Bachelor's degree required.
• Must have 5+ years of prior Executive Assistant experience required.
• Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat.
• Expert-level written and verbal communication skills, analytically minded, attention to detail a must.
• Project Management experience a must.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
• Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters.
• Ability to take initiative and anticipate tasks and needs of the Executives.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information with discretion, be adaptable to various competing demands.

Position Type & Extended Hours of Work: This is a full-time position in office. Days and hours of work generally are Monday through Friday, 8:00 a.m.-5:00 p.m. On call as necessary for special events. Any required travel is primarily local during the business day with some exceptions from time to time.

Location & Office Structure: This is an in-office hybrid position, mandatory 4 days per week in office, in Irvine, CA location. Subject to change without notice as per company guidelines.

Compensation: The salary range for this position is $100,000 to $120,000 plus opportunity for annual bonus. Salary is based on the experience that you bring to the position.

Benefits and Perks:

• Complimentary chef prepared breakfast and lunch provided Monday - Thursday
• Generous product gift program and all brand discounts
• Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark
• Company bonus program
• 5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations
• Wellness program, including but not limited to in-office gym and group fitness classes
• Medical, Dental, Vision insurance in accordance with plan guidelines
• Company paid life insurance
• 401k with employer match in accordance with plan guidelines
• 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
• Paid beach and giveback days, bi annual team building events and other in person celebrations
• Work with talented and great people who share a love of the ocean lifestyle
• OluKai is a Certified B Corporation with paid company service days
• Dog friendly office

Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@arch-cos.com. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.