Administrative Assistant Job at Angela Scribe in Santa Ana

Job Title: Administrative Assistant

Location: Santa Ana, CA
Employment Type: Full-Time

Job Overview:
We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will provide administrative support to ensure the smooth operation of daily office activities. You will handle a variety of tasks, including scheduling, communication, data management, and office coordination, while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Manage and schedule appointments, meetings, and travel arrangements for executives or team members.
• Prepare and maintain office files, records, and documentation.
• Assist in preparing reports, presentations, and other documents as needed.
• Coordinate and support internal and external meetings, including preparing materials and taking minutes.
• Handle office supplies and inventory management, ensuring stock is replenished as needed.
• Organize office events and activities.
• Provide general administrative support to various departments as required.
• Maintain a clean, organized, and efficient office environment.
• Assist with project management tasks and support the execution of team initiatives.
• Handle confidential and sensitive information with discretion.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Ability to work independently and as part of a team.
• Strong problem-solving abilities and initiative.