Keystone Property Group LP is hiring: Administrative Assistant in Conshohocken

The Administrative Assistant is responsible for greeting visitors and providing exceptional customer service assistance to internal and external customers while maintaining an efficient office environment.

Essential Functions and Responsibilities

· Attends to visitors and deals with inquiries on the phone and face to face

· Handles daily phone coverage from 8:30a.m. – 5:30 p.m. Responsible for answering, screening, and forwarding calls. Provides information to callers, answers inquiries, and obtains information for customers, visitors, and other interested parties.

· Back up Executive Administrative Assistant providing support to Executive Team

· Manages telephone administration, which includes trouble shooting and resolving telephone issues, adding/deleting users, updating passwords, voicemail greetings and informing Company of changes regarding telephone numbers and system

· Assists team with various administrative duties, which may include creating documents, processing paperwork, travel arrangements, scheduling meetings, mail distribution for entire Company, mailings, filing, copying, scanning, ordering meals, etc.

· Plays an active role in organizing Company activities

· Ensures kitchen, conference rooms, and office are organized daily along with before and after meetings

· Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and ensuring copiers are fully stocked

· Maintains and orders office and coffee supplies

· Handles the distribution of accounting invoices, which includes scanning, filing in appropriate accountant’s electronic folder, moving electronic files to respective folders, and data entry

· Sets up vendors in MRI and creates vendor codes

· Distributes tenant communications from property managers through Constant Contact and creates YaRoom tenant accounts, the conference room booking platform

· Oversees Workspeed for employees and tenants

· Creates and processes service contracts, purchase orders and change orders for property managers

· Assists Human Resources with various tasks

· Performs other duties as assigned

· High school diploma or equivalent.

· Previous office experience preferred.

· Good attitude with excellent customer service skills.

· Competent computer skills.

· Organized, attention to detail, flexibly, reliable and team oriented.

· Professional image and demeanor.

· Motivated and self-starter who can work with teams and individually

· Adheres to the firm’s values and culture of commitment, collaboration, excellence, honesty, integrity, respect of others and trust