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Keystone Property Group LP

Keystone Property Group LP is hiring: Administrative Assistant in Conshohocken

Keystone Property Group LP, Conshohocken, PA, United States, 19429


Job Description

Job Description
Description:

The Administrative Assistant is responsible for greeting visitors and providing exceptional customer service assistance to internal and external customers while maintaining an efficient office environment.

Essential Functions and Responsibilities

· Attends to visitors and deals with inquiries on the phone and face to face

· Handles daily phone coverage from 8:30a.m. – 5:30 p.m. Responsible for answering, screening, and forwarding calls. Provides information to callers, answers inquiries, and obtains information for customers, visitors, and other interested parties.

· Back up Executive Administrative Assistant providing support to Executive Team

· Manages telephone administration, which includes trouble shooting and resolving telephone issues, adding/deleting users, updating passwords, voicemail greetings and informing Company of changes regarding telephone numbers and system

· Assists team with various administrative duties, which may include creating documents, processing paperwork, travel arrangements, scheduling meetings, mail distribution for entire Company, mailings, filing, copying, scanning, ordering meals, etc.

· Plays an active role in organizing Company activities

· Ensures kitchen, conference rooms, and office are organized daily along with before and after meetings

· Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and ensuring copiers are fully stocked

· Maintains and orders office and coffee supplies

· Handles the distribution of accounting invoices, which includes scanning, filing in appropriate accountant’s electronic folder, moving electronic files to respective folders, and data entry

· Sets up vendors in MRI and creates vendor codes

· Distributes tenant communications from property managers through Constant Contact and creates YaRoom tenant accounts, the conference room booking platform

· Oversees Workspeed for employees and tenants

· Creates and processes service contracts, purchase orders and change orders for property managers

· Assists Human Resources with various tasks

· Performs other duties as assigned

Requirements:


· High school diploma or equivalent.

· Previous office experience preferred.

· Good attitude with excellent customer service skills.

· Competent computer skills.

· Organized, attention to detail, flexibly, reliable and team oriented.

· Professional image and demeanor.

· Motivated and self-starter who can work with teams and individually

· Adheres to the firm’s values and culture of commitment, collaboration, excellence, honesty, integrity, respect of others and trust