Administrative Assistant Job at VT Group in Chantilly

Overview

VTG is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates.

What will you do?

* The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

* Maintain a schedule of appointments for a manager or office

* Answer routine telephone calls, direct calls and take messages

* Greet and escort visitors

* Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents

* Arrange for the delivery of outgoing mail/packages with the mailroom

* Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

* Draft, proofread, edit and coordinate correspondence

* Perform research and retrieve information from databases and other resources

* Maintain tracking records and filing systems; archive files

* Maintain, update and serve as focal point for databases or spreadsheet

* Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites

* Participate in meetings and events: may serve as recorder and may present position related information

* Prepare access rosters and request security clearance transfers

* Assist in ordering supplies/equipment and arranging for office equipment repairs

* Perform administrative back up support for other offices

* Recommend innovative processes to improve the efficiency and effectiveness of the office

* Compose written communication in response to complex customer queries

* Prepare routine status reports and track office-related metrics

* Manage routine website content updates and coordinate more complex website changes with webmaster

* Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites

* Attend meetings, events, and forums

* Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities

* Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings

* Author and/or provide critical/final review of correspondence

* Draft documents such as instructions, spreadsheets, presentations and reports

* Build briefing packages and present information

* Analyze metrics and provide summary to senior management

* Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates

Do you have what it takes?

* TS/SCI with Poly

* HS Diploma plus 6 years

* Detail-orientated

* Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

* Ability to participate productively as a contributing member in a team environment

* Strong interpersonal skills

* Ability to be discreet and maintain confidentiality

* Proficient in the use of Microsoft Office and standard computer applications

* Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

* Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance

* Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles

This is a Military Friendly job opportunity