ADMINISTRATIVE ASSISTANT Job at THERAPY AND WELLNESS CONNECTION, LLC in Brecksvi

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The role requires excellent communication skills, the ability to multitask, and a strong customer service focus. The ideal candidate will be able to work independently and as part of a team, with a proactive and positive attitude.

Minimum Qualifications:

• High school diploma or equivalent
• 2+ years of experience in a similar administrative role
• Proficient in Microsoft Office Suite
• Excellent communication and customer service skills
• Strong organizational and time management skills

Preferred Qualifications:

• Experience in records management
• Experience with multi-line phone systems
• Experience with calendar management software
• Experience answering phones
• Great customer service

Responsibilities:

• Maintain calendars and schedule appointments
• Arrange meetings and conference calls
• Answer and direct phone calls
• Perform general clerical duties, including photocopying, faxing, and mailing
• Answer phones and properly route phone calls
• First point of contact for new clients calling in

Skills:

As an Administrative Assistant, you will use your excellent communication and customer service skills to interact with clients and colleagues. You will use your strong organizational and time management skills to maintain calendars, schedule appointments, and arrange meetings, initiate intakes for new client, gather all required paperwork, monitor authorizations for services. Your proficiency in Microsoft Office Suite will be essential in performing general clerical duties, including photocopying, faxing, and mailing. Additionally, your experience with calendar management software and multi-line phone systems will be beneficial in this role. Overall, your attention to detail and ability to multitask will be critical in ensuring the efficient operation of the office.