Phyton Talent Advisors is hiring: Administrative Assistant in New York

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.
• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Process timely and detailed expense reports via concur for employee reimbursement.
• Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

• Extensive experience with Concur.

• Minimum three years’ experience as an administrative assistant in finance industry preferred

• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel

• Excellent verbal communication and telephone skills

• Detail-oriented, personable with a consistent positive attitude

• Ability to work in a team environment and handle multiple tasks with little or no supervision

• Familiarity with a corporate office environment in terms of professionalism,

• Utilizes good judgement and discretion, maintains the highest level of confidentiality.