Administrative Assistant Job at City of Garden City, KS in Garden City

Administrative Assistant Print (https://www.governmentjobs.com/careers/gardencityks/jobs/newprint/4764987) Apply  Administrative Assistant Salary $20.22 - $26.64 Hourly Location Garden City, KS Job Type Full-Time Job Number 00492 Department Wastewater Opening Date 12/17/2024 Closing Date 12/31/2024 11:59 PM Central Description Benefits Description The City of Garden City is accepting applications for Administrative Assistant with the Wastewater Department. This position is responsible for providing administration, clerical and communication support for the Wastewater Treatment Plant and Sewer Maintenance, including answering multi-phone lines, FAX and two-way radio, filing, data entry, record keeping, preparing reports, accounting, billing, computer systems, purchasing and inventory. Examples of Duties Maintains records for sewer taps, vehicle mileage and maintenance, purchase orders, trouble calls, and inventory of trucks, shop and office. Answers telephone and refers calls to proper source; answers two-way radio and logs activity information. Handles complaint calls from public and business community for building locations; maintains all customer inquiries and requests for service. Maintains archives for department’s files and records. Computes time worked, vacation, sick leave, etc., on time cards for departments’ personnel for submission to payroll; prepares weekly availability roster and distributes to safety departments. Prepares all purchase orders for the department and submits to accounts payable; enters all data into computer files and compiles monthly reports for both Superintendent and Utility Director. Communicates well with crew and LEC on SCADA data information. Prepares invoices for billing and compiles reports. Prepares invoices for billing loads for disposal delivered to the treatment plant, billing sewer surcharge. Purchases all office and cleaning supplies for department, parts/materials as needed. Records minutes of safety meetings and maintains department safety records. Works with accounts payables/receivables. Typical Qualifications Knowledge, Skills and Abilities: Knowledge of modern office equipment, practices and procedures. Knowledge of computers and software programs used in administering an office. Knowledge of accounting procedures. Skill in operation of modern technical office equipment, i.e., computer, FAX, e-mail, Internet, calculator, scanner, copier, etc. Ability to communicate with City employees and the general public with courtesy and diplomacy. Education, Certification and Experience: High School diploma or GED. Business or vocational secretarial work course completed; and two years of increasingly responsible secretarial work in an office working for an executive office. One year experience with data entry, accounting, assist with payroll, record keeping, computer systems, purchasing and inventory. Clerical and communication support. Valid Kansas driver’s license required. Must obtain a Kansas Driver’s License within 60 days of establishing residency. Supplemental Information Environment: Work is performed in a controlled environment. All work is performed in an office with heat and air conditioning. Physical Characteristics: Repetitive motions (computer, calculator), writing, filing, bending, sitting, walking, stooping, climbing, carrying, loading, unloading, pushing, pulling, cleaning, sorting, counting, stocking, driving and sweeping. Ability to lift up to 25 pounds and lifting and carrying up to 10 pounds The City of Garden City offers a wide range of competitive benefits. Some of the benefits include: Health Insurance: Blue Cross Blue Shield of Kansas The Standard Life Insurance Kansas Public Employees Retirement System (KPERS) or Kansas Police & Fire (KP&F) Wellness Program Paid Leave Employee Recognition Plan Years of Service Bonuses Performance Evaluations Employee Assistance Program Agency City of Garden City (KS) Address 301 N. 8th Street Garden City, Kansas, 67846 Phone 620-276-1175 Website https://www.garden-city.org/ Apply Please verify your email address Verify Email