Executive Assistant Job at Genus PLC in Worcester

Role Overview:

PIC - Philippines, a Genus company, has an exciting opportunity. We are looking for an Executive Assistant who will provide secretarial/administrative support directly to managers. This role receives, screens and directs incoming calls, visitors, mail and email, maintains files, records, calendars and diaries, arranges business travel, coordinates meeting arrangements, tracks expenses, and participates in the development and implementation of secretarial standards, policies and practices for the organization. This requires exercising confidentiality, tact and diplomacy in maintaining open lines of communication among management and staff.

Essential Duties and Responsibilities:

• Performs a wide variety of executive secretarial and administrative duties as required by daily operations in the Asia Regional Director and PIC Philippines General Managers office such as:
  • Managing and organizing internal and external appointments/meetings
  • Maintaining critical/confidential documents including electronic files
  • Preparing of Expense Reports
  • Screening incoming calls and visitors
  • Taking minutes of meeting and actively coordinating status of agreed action items for reporting purposes
  • Preparing business correspondences
  • Arranging errands such as: Utility Bills payment, Foreign and domestic travel requirements (including visa, passport renewals and hotel accommodation)
  • Photocopying, scanning, faxing, filing and mailing documents
• Collates and prepares various reports such as:
  • Meeting Minutes/Actions Items monthly
  • Gift and Facilitation Log monthly
  • Thailand Live Pig Prices weekly (or when available)
  • Other adhoc reports that may be requested
• Maintains company contracts in Agiloft System and flags point persons on contract expiration dates for proper disposition
• Provides logistical requirements and assistance in the areas of Trainings, Business Conferences, Sales & Marketing events and other company wide programs/ events.
• Manages PIC Scholarship Program by coordinating with partner NGO for onboarding/offboarding scholars, monitoring program expenses against budget, facilitating mentor-mentee relationship between PIC employee and scholar, initiating fund raising activity for the Program

Requirements:

• University degree
• 5-7 years of administrative or secretarial support to Senior/Middle Managers
• Advanced skill in Microsoft Excel, Word, Powerpoint
• Detail-oriented with the ability to work with speed and accuracy in a fast-paced environment
• Can work both autonomously and collaborate across teams and functional areas
• Articulate with above average verbal and written communication skills
• Reporting onsite 5x a week
• Authorized to work in the Philippines without sponsorship

Business Overview:

Genus is an agricultural biotechnology pioneer. We are a global FTSE 250 company, headquartered in the UK, and listed on the London Stock Exchange. Genus PLC has a presence in over 70 countries and a global workforce of over 3,000 employees and growing. We are a worldwide leader in porcine and bovine animal genetics, partnering with farmers to transform how we nourish the world a mission that is important to a sustainable future.

PIC, our swine division, currently supplies over 70% of the worlds top pork producers. We directly employ people in 18 countries worldwide, and our products are available in more than 50 countries across the globe. We are a diverse team, ranging from scientists to sales teams, production personnel to customer service, and are all united by a passion for producing nutritious, affordable pork and a commitment to continuous improvement.

Our vision is clear: Pioneering animal genetic improvement to sustainably nourish the world.

Benefits Overview:

At Genus, we offer a competitive salary. Benefits include health insurance for employee and dependents, life insurance, annual vacation and sick leave credits, competitive retirement/savings plan, annual company incentive, work uniforms This position will have the opportunity for growth. We are constantly evaluating our offerings to ensure we stay competitive.

Equal Employment Opportunities:

Genus is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Genus prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Genus conforms to the spirit as well as to the letter of all applicable laws and regulations.