Executive Assistant Job at Hire Connections in Denver

Hire Connections is in search of a Operations Coordinator (Central Operations Coordinator)/Executive Assistant to join the team of our faith-based, non-profit client! This individual will be responsible for supporting the Senior VP of Central Services in all administrative, operational, and executive tasks to ensure a smooth operation across the department. The role will involve high-level coordination, scheduling and managing calendar, event management, and the facilitation of day-to-day tasks.

Major Areas of Responsibility:

• Managing the calendar and email correspondence with a timely and professional manner on the behalf of the VP
• Assist with organizing meetings (time, location, and relevant logistics), and providing weekly summary reports of upcoming meetings and priorities
• Prepare and organize meeting briefs, agendas, and ensure a timely follow-up on any action items
• Manage and prepare the Senior VP’s expense reports, ensuring accuracy and submit in a timely manner
• Assist with event preparation – including room setup, invitations, and day-of logistics coordination
• Oversee and coordinate logistics of departmental meetings, events, and program activities ensuring everything is prepared and functional for all events and meetings.
• Managing and updating departmental project timelines and program calendars, ensuring a smooth process of key initiatives
• Tracking and inputting departmental data to ensure a smooth decision-making process through accurate reporting
• Assist the Senior VP with Streamlining and improving internal processes to continue a smooth and effective process across the department
• Plan and coordinate logistics for internal and external events including: meetings, training sessions, and retreats

Qualifications:

• Bachelor’s degree in business administration, Communications, or related field preferred
• 2-4 years of experience in administrative support, operations, or a combination of both
• Experience working directly with executive-level staff is a plus!
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to manage multiple projects simultaneously and meet tight deadlines
• Proficiency in Google Suite (G Suite) and data management platforms such as Salesforce
• Ability to handle sensitive and confidential information with discretion
• Must provide a working laptop (PC preferred) and smartphone
• Ability to work independently and in a team environment

Hours, Compensation, and Benefits:
Hours: 40 hours/week
Schedule: Monday- Friday, 8 am- 5 pm; occasional other hours as scheduled by your supervisor for events.
Salary/Wage: $59,000k – $70,800k Annually
Performance Bonus: Up to 5% of salary
Vacation: 15 days per year, plus office closure from Christmas Day to New Year’s Day with limited staff duties.
Sick Days: 6 days per year
Insurance Benefits: Health, dental, vision, workers’ compensation, unemployment, short-term disability, and long-term disability.