State of Oregon is hiring: Supervisor Executive Assistant in Salem

Initial Posting Date:

12/12/2024

Application Deadline:

01/02/2025

Agency:

Forestry Department

Salary Range:

$5,167 - $7,599

Position Type:

Employee

Position Title:

Supervisor Executive Assistant

Job Description:

Opportunity Awaits, Apply Today!

Note: this position will receive a Cost of Living Adjustment (COLA) increase of 6.55% which is not reflected in the salary listed in this posting. The effective date of the increase is January 1, 2025 for February 1, 2025 paychecks.

Our Mission - To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability.

This position is Hybrid Remote Work. The duties of this position are performed remotely as well as at our central office in Salem. In addition, the ability to report to Salem is required when business or operational needs are dependent on onsite activities. This position also requires occasional travel.

The Benefits of Joining Our Team

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here

You'll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here.

What we are looking for:

* As the Supervisor Executive Assistant, you will provide confidential, executive-level administrative support to the State Forester. This position may also provide executive level administrative support to other agency leaders. Duties include:

* Act on behalf of the State Forester and Deputy Directors when requested.

* Oversight of office operations to include personnel, budgeting, purchasing, office maintenance and space.

* Provide supervision and training to Executive Support Specialists.

* This position may provide confidential support to teams and workgroups led by the State Forester and the Deputy Directors.

* Serve as liaison to state agencies, public, employees, media, Governor's Office, and legislative members on governmental and department issues, policies, and rules, often serving as the first point of contact for incoming needs, issues, complaints, and opportunities.

* Prepare and/or edit agendas, meeting minutes, reports, presentation materials, correspondence and other documents for clarity, formatting, and conformance with department standards.

.

Minimum Qualifications

Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making.

A bachelor's degree in business administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience.

Note: Driver's License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver's license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.

Desired Attributes:

* Professional and advanced skills communicating orally and in writing with a variety of people, answering questions and explaining information, regulations, and decisions.

* Experience hiring, training, supervising, assigning, and reviewing work, coaching, and preparing performance evaluations.

* Ability to make decisions related to highly sensitive and/or confidential matters.

* Ability to learn ODF's programs, regulations, policies, mission, and goals.

* Ability to apply tact, diplomacy and confidentiality related to the duties of this position in representing the State Forester.

How to Apply:

Required: Cover Letter, no more than two pages, describing how your work experience has prepared you for this opportunity, addressing the desired attributes.

Required: Resume

* Please ensure the work history in your applicant profile is up to date.

* Current State of Oregon employees - You must apply through your employee Workday account.

* Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

Additional Details:

* This recruitment may be used to fill future vacancies. This position is executive service and is not represented by a Union.

* If you have questions about this position, please contact Hiring Manager: Wendy.e.heckman@odf.oregon.gov

* Agency does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

* Veterans - If you are an eligible veteran and you meet the qualifications, veterans' preference points will be added to your score. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources.

* If you have questions about the job announcement, or need an alternate format to apply, please contact: kathie.a.brostrom@odf.oregon.gov

ODF is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.