State of California is hiring: OFFICE ASSISTANT (TYPING) in Napa

Job Description and Duties

OFFICE ASSISTANT (TYPING) - MAILROOM

The Department of State Hospital- Napa, General Services is accepting applications for a fulltime, permanent Office Assistant (Typing) position. This position will be responsible for maintaining various record keeping, report payphone issues, sort and deliver daily in-coming and out-going mail, process all out-going mail, and packages. Answering phones and direct calls, retrieves information from departments and files as requested.

Applications may be screened and only the most qualified candidates will be invited for an interview.

A typing certificate is required with your application. We will honor typing certificates issued within the last four (4) years and certified from a five (5) minutes typing test, with a minimum of 40 words per minute. Acceptable Certificates are from the following entities: Any CA State Agency/Department; The Employment Development Department's (EDD) One-Stop Career Centers may offer free typing tests. For a location near you, visit EDD's website at http://www.edd.ca.gov/Jobs_and_Training/pubs/osfile.pdf; Business schools or Colleges; Adult Education Center; or Skills and Business Education Center.

You may also contact a State Agency via email to request a typing test appointment at: DSHTypingCertification@dsh.ca.gov

Unacceptable certificates: Internet typing certificates; typing certificates from employment agencies; and typing certificates that is less than five (5) minutes testing.

To ensure your application will be considered for this recruitment the following items are required:

* An examination is required to obtain list eligibility in order to qualify for this job vacancy. Obtaining list eligibility is a separate process. You can view the requirements and take the examination by visiting the following link: Office Assistant (Typing) Examination

* You must complete the STD. 678 Employment Application and include duties performed with Supervisor's name and Contact information. All experience and education relatable to this classification should be included to demonstrate how you meet the minimum qualifications for this position. Incomplete applications will not be considered.

* Attach a copy of proof of degree and transcripts if education is required to meet the minimum qualification. Foreign transcripts must be evaluated and submitted with application STD 678.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

* OFFICE ASSISTANT (TYPING)

Additional Documents

* Job Application Package Checklist

Position Details

Job Code #:

JC-460757

Position #(s):

480-540-1379-XXX

Working Title:

Office Assistant (Typing)

Classification:

OFFICE ASSISTANT (TYPING)

$3,178.00 - $3,979.00 A

$3,446.00 - $4,316.00 B

$3,272.00 - $4,098.00 L

$3,547.00 - $4,443.00 M

# of Positions:

1

Work Location:

Napa County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

Department Website: http://www.dsh.ca.gov/napa

Special Requirements

* The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Ability to: Type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/19/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals - Napa

N/A

Attn: Exam/Hiring Unit - M.E

2100 Napa/Vallejo Hwy

Napa, CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals - Napa

N/A

Exam/Hiring Unit - M.E

2100 Napa/Vallejo Hwy

Napa, CA 94558

09:00 AM - 03:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

* Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Free parking

Free on-site gym

On-site childcare

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: http://www.dsh.ca.gov/napa

Human Resources Contact:

Melissa Eilbracht

(707) 253-5886

melissa.eilbracht@dsh.ca.gov

Hiring Unit Contact:

Bao Xiong

(707) 254-2550

Bao.Xiong@dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Tiffani Emerson Morris

(707) 312-6255

tiffani.emersonmorris@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.