Shelbyville Central Schools is hiring: Golden Bear Preschool Secretary in Shelby

Classified - Position - Secretarial

Job Number 4600305965

Start Date

Open Date 12/20/2024

Closing Date

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Serves as a positive public relations advocate for the school
• Maintains school records and files for building, principal and related requirements
• Types correspondence, letters and memos, purchase order, forms, etc.
• Makes and receives telephone calls, takes messages, responds to questions, or routes calls
• Prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
• Helps parents checking students in and out
• Performs duties relating to attendance and tardiness
• Escorts and records substitute teachers
• Processes attendance/payroll for building staff
• Receives visitors, new parents, and students with a friendly demeanor, answers questions, and resolves student problems
• Registers new students, requests, and processes new student records
• Maintains individual student, all subgroups, and demographic information in the student information system
• Serves as confidential secretary to the principal
• Acts as liaison between school and community, principal, parents, staff and students
• Operates and maintains office equipment, requests service when needed
• Maintains calendar of events for teachers, students and staff
• Administers medication and first aid according to policy and regulations when needed
• Keeps inventory and orders office supplies
• Assists with school events
• Assists with telephone system: update directories, phone greeting as needed, and phone tree
• Compiles and submits a variety of weekly, monthly, and year end reports as required
• Reviews, processes and pays all authorized invoices
• Maintains vendor file including vender numbers and responds to vendor inquiry regarding payment
• Assists with annual audit
• Prepares, verifies and distributes checks; files copies
• Sends out invoices for unpaid fees in a timely fashion
• Prepares monthly cash flow report
• Verifies on-line data of accounting information
• Maintains files of paid and unpaid invoices and purchase orders
• Receives and records payments for fees
• Reconciles school back accounts
• Responds to expenditure questions from district responsibility centers
• Attends in-service training as required
• Maintains satisfactory attendance
• Complies with Corporation Bylaws, Policies and Employee Handbook
• Models Corporation Mission Statement and Fundamental Objective
• Specific duties will be assigned to each secretary at the discretion of the principal

EDUCATION: High school diploma or GED; one to three months related experience

DEADLINE FOR APPLICATION: Until filled.

Building/Campus Golden Bear Preschool

Additional Job Information
PAPER APPLICATIONS AND RESUMES WILL NOT BE ACCEPTED.

Mrs. Lora Nigh, Principal
Golden Bear Preschool
1115 East State Road 44
Shelbyville, IN 46176
lanigh@shelbycs.org

Shelbyville Central Schools Is An Equal Opportunity Employer