Executive Administrative Assistant Job at The Judge Group in Eden Prairie

Job Title: Executive Administrative Assistant

Job Type: Contract

Location: Eden Prairie, MN 55344)

Hours: 8:00 AM - 5:00 PM CST (flexible)

Rate: Dependent on Experience

Job Responsibilities:

• Schedule meetings promptly and efficiently.
• Proactively manage calendars to avoid conflicts.
• Submit expense reports accurately and on time.
• Communicate with relevant parties if the CFO is running late for meetings.
• Be available to reschedule or move meetings on short notice.
• Collaborate with other administrative staff to coordinate and align busy calendars.
• Coordinate meetings with multiple leaders in collaboration with other admins.
• Schedule meetings for direct reports that include the CFO.
• Assist with planning and running the Finance/Accounting Town Hall.
• Assist with onboarding new employees and setting up their workspaces.

Required Qualifications:

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional ability to manage multiple tasks and priorities.
• Strong verbal and written communication skills.
• High level of accuracy and attention to detail.
• Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Preferred Qualifications:

• 1-3 years of experience in an executive assistant role or similar position.