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SourcePro Search, LLC

SourcePro Search, LLC is hiring: Legal Secretary Supervisor in New York

SourcePro Search, LLC, New York, NY, United States, 10261

Job Duties and Responsibilities:

  • Type, transcribe and revise all communications and legal documents, charts and tables.
  • Prepare, organize and maintain client and office files both in electronic and paper filing systems.
  • Create and edit documents, presentations and analyses.
  • Open and sort incoming communications via standard or electronic delivery and distribute appropriately.
  • Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile, hotel and restaurant reservations.
  • Prepare and submit conflict checks, new client and/or new matter forms and sub-files
  • Coordinate with Billing Department to resolve billing issues and process final billing statements.
  • Working with clients' electronic billing systems and monitoring billing processes.
  • Coordinate, schedule and calendar meetings, conference calls, client tasks and events.
  • Coordinate CLE training classes and be sure respective credits are applied
  • Communicate with clients on a daily basis via phone and email.
  • Proofread all work for both content and context.
  • Strong document processing skills.
  • Strong project management skills.
  • Strong Grammar Skills.
Qualifications and Requirements:
  • Must have at least 5-7 years' legal and/or secretarial experience.
  • Typing skills of 75+ w.p.m.
  • Must possess strong organizational and communication skills, both verbal and written.
  • Must be very detail oriented and able to multi-task.
  • Must be anticipatory and plan ahead with all tasks and projects.
  • Strong document processing and project management skills.
  • Proficient in advanced levels of Microsoft Outlook and Word and the use and application of Styles and PDF Docs4, and/or Nuance.
  • Must be able to operate the Firm's software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills.
  • Outstanding written and verbal communications and ability to professionally interact with clients, attorneys, and staff is required.
  • Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly.
  • Experience with document management program - iManage DeskSite preferred.
  • Experience in and/or understanding of Insurance Defense preferred.
  • College Degree preferred.
  • Must be able to work extended hours.