Office & Operations Assistant Job at LEDE in Beverly Hills

POSITION: Office & Operations Assistant

LOCATION: Beverly Hills, CA
JOB TYPE: Full Time/In-person

SALARY: $43,680 (non-exempt)

The Lede Company is looking for an Office & Operations Assistant to support our Corporate team. Beyond ensuring that office operations are running smoothly, the Office & Operations Assistant will have the opportunity to recommend and rollout new processes and procedures for the company.

This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 5:30pm. Some overtime may be required.

RESPONSIBILITIES

• Provide front desk coverage including greeting visitors and receiving mail & packages
• Provide administrative support to the COO and Corporate team (HR, Contracts team, & Operations); COO support includes calendar management and meeting coordination
• Ensure that our LA office is kept clean and tidy at all times
• Maintain Lede's internal resource systems & documents, including org charts, contact & client lists, and employee directory
• Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
• Manage conference room scheduling, set up and clean up
• Facilitate all maintenance, repairs and cleanings for the office and office equipment
• Plan and coordinate company events including weekly lunches, holiday parties, anniversary parties, etc.
• Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
• Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
• Monitor and order office supplies, snacks and other miscellaneous items
• Assist with employee onboarding/offboarding (including distribution and collection of company equipment)
• Work closely with Corporate teams (Operations; Finance/Accounting and HR) to ensure the smooth running of Lede offices
• Track and reconcile expenses in a timely manner
• Assist colleagues whenever there is an opportunity to do so
• And other duties as assigned
• Some overtime may be required

QUALIFICATIONS

• Prior experience as an office administrator, office coordinator or relevant role
• Exceptional communication and interpersonal abilities
• Must be proactive, responsive and go above and beyond
• Excellent organizational and leadership skills
• Familiarity with office management procedures
• Excellent knowledge of MS Office and office management software
• Strong time-management and multitasking abilities
• Experience in managing expenses
• Experience in developing internal processes
• Ability to maintain confidentiality of company information
• Excellent attention to detail
• Resourceful, trusted and reliable

Employee Benefits

• Medical, dental, vision
• 401(k)
• Generous vacation + sick time
• Extended company holidays
• Winter Break
• Weekly lunches
• Happy Hour
• Cell Phone stipend

The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.