Commonwealth of Massachusetts
Assistant Director of Internal Controls
Commonwealth of Massachusetts, Boston, Massachusetts, us, 02298
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Job Description - Assistant Director of Internal Controls (240009K8)
Description The mission of the Department of Developmental Services (DDS) is to create, in partnership with others, innovative and genuine opportunities for individuals with intellectual and developmental disabilities to participate fully and meaningfully in, and contribute to, their communities as valued members. The Assistant Director works in the Department’s Bureau of Program Integrity under the supervision of the Director of Internal Controls. The bureau is tasked with developing, implementing, and maintaining the departmental internal control standards to ensure that departmental systems, policies, and procedures are adequate to achieve departmental goals, protect assets, accurately report and account for activity, comply with all program laws, rules, regulations, and contracts, and maximize the impact of limited resources on the delivery of need-based services. The Assistant Director will
directly supervise the Risk Analyst
and manage their assignments and workload to ensure alignment with Bureau and Department priorities. This includes daily meetings to set priorities, weekly check-ins to support deadlines and assignments, and regular monthly planning sessions to identify future projects, priorities, and resource needs. The Assistant Director will
indirectly supervise 4 regional Internal Controls Coordinators , participating in their hiring, training, and supervision. The Assistant Director will coordinate the activities of these coordinators, providing guidance, training, and oversight of their internal control activities, including organizing and facilitating regular statewide meetings. The Assistant Director reviews the internal operations of the Department’s business functions to assess the effectiveness of policies and procedures under which the Regional Internal Controls Coordinators operate. The Bureau will utilize interns regularly. The Assistant Director will assess Bureau needs and make recommendations for
hiring interns to assist with discrete projects . The Assistant Director will directly supervise these interns, participating in their hiring, training, and supervision. The Assistant Director will
lead day-to-day efforts
to ensure that DDS has the tools and data it needs to conduct monitoring and oversight operations and report to DDS and EOHHS senior leadership and other oversight bodies. The Senior Manager will
conduct assessments of Department operations
and business processes, making recommendations for enhancements and collaborating with the Director of Internal Controls, the Department, and Secretariat leadership to
lead planning efforts for capital funding requests . The Assistant Director will provide
project management
for the Bureau, developing, implementing, and assessing new business processes, ensuring alignment with Secretariat priorities, and implementing statewide projects receiving Capital Funding. The Assistant Director will be responsible for supporting the
coordination of external and internal audits for the Bureau , tracking the activities of various auditing entities, and following up on audit findings. The Assistant Director
identifies priorities for internal audits
and prepares an annual plan for conducting audits in collaboration with the Director of Internal Controls. The Assistant Director manages staffing resource assignments and oversees the completion of follow-up activities, prescribing necessary control activities and collaborating on reporting findings and recommendations. The Assistant Director will also
set standards for audit administration
and ensure that internal departments receive notice of audits or reviews, monitor potential auditor independence issues, and other auditor fiscal reviews, outcomes, and reports. The Assistant Director will work with the Director of Internal Controls in managing the DDS
theft and fraud hotline , developing action plans for completed investigations and conducting administrative reviews for some theft/fraud cases. The Assistant Director will lead
data analysis
for internal and external investigations into potential fraud, waste, abuse, or theft. The Assistant Director will work with EOHHS IT and EOTSS to ensure that the
Department’s IT systems are sufficient and compliant statewide , with a focus on state-operated group homes. The Assistant Director will identify risks to data sources and systems and recommend and implement solutions to integrate data from antiquated systems into a centralized data management solution. The Assistant Director uses
data analytics
to identify risks in business areas for which the Department has oversight, recommending mitigating controls and protecting against fraud, waste, and abuse. The Assistant Director will work with the Risk Analyst to ensure standard procedures are developed and implemented for periodic tests of the Department’s system transactions and backup documentation. The Assistant Director works closely with the
Risk Analyst to design and implement data analytics tools
and business intelligence reporting that support business and operational needs, management monitoring, and internal/external audits and investigations. The Assistant Director will lead efforts to ensure the statewide standardization of payroll policy and processes and implement an automated solution for staff scheduling. The Assistant Director will identify opportunities to improve processes and will
lead pilots of planned projects , working with the Risk Analyst and regional Internal Controls Coordinators to design pilot policies, procedures, data analytics tools, and monitoring methods for effectiveness. The Assistant Director will
design and lead staff training
on fraud, waste, and abuse internal controls and program integrity, assisting the Director in determining the proper training requirements. The Assistant Director will
represent the Bureau on Department and Secretariat initiatives
to ensure program integrity and internal controls are integrated into decision-making processes. The Assistant Director will lead Bureau initiatives for internal controls and program integrity, ensuring statewide consistency and best practices. The Assistant Director will lead
Bureau Initiatives to assess and mitigate waste
and ensure optimal use of public resources, such as standardizing records retention and destruction policies and procedures. About the Department of Developmental Services
The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities, including Autism Spectrum Disorder, to participate fully and contribute meaningfully to their communities. DDS serves over 43,000 individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. Recommended candidates must successfully complete pre-employment screening which includes: Disabled Persons Protection Commission (DPPC) Abuse Registry Search Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check Qualifications
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration, or clinical management of which (B) at least one (1) year must have been in a project management, supervisory, or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure. When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Primary Location
United States-Massachusetts-Boston - 1000 Washington St Job
Administrative Services Agency
Department of Developmental Services Schedule
Full-time Shift
Day Job Posting
Number of Openings
1 Salary
88,182.79 - 135,742.36 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Christina Hyppolite, christina.r.hyppolite@mass.gov - 8572835830 Bargaining Unit: M99-Managers (EXE) Confidential: No Potentially Eligible for a Hybrid Work Schedule: Yes
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Description The mission of the Department of Developmental Services (DDS) is to create, in partnership with others, innovative and genuine opportunities for individuals with intellectual and developmental disabilities to participate fully and meaningfully in, and contribute to, their communities as valued members. The Assistant Director works in the Department’s Bureau of Program Integrity under the supervision of the Director of Internal Controls. The bureau is tasked with developing, implementing, and maintaining the departmental internal control standards to ensure that departmental systems, policies, and procedures are adequate to achieve departmental goals, protect assets, accurately report and account for activity, comply with all program laws, rules, regulations, and contracts, and maximize the impact of limited resources on the delivery of need-based services. The Assistant Director will
directly supervise the Risk Analyst
and manage their assignments and workload to ensure alignment with Bureau and Department priorities. This includes daily meetings to set priorities, weekly check-ins to support deadlines and assignments, and regular monthly planning sessions to identify future projects, priorities, and resource needs. The Assistant Director will
indirectly supervise 4 regional Internal Controls Coordinators , participating in their hiring, training, and supervision. The Assistant Director will coordinate the activities of these coordinators, providing guidance, training, and oversight of their internal control activities, including organizing and facilitating regular statewide meetings. The Assistant Director reviews the internal operations of the Department’s business functions to assess the effectiveness of policies and procedures under which the Regional Internal Controls Coordinators operate. The Bureau will utilize interns regularly. The Assistant Director will assess Bureau needs and make recommendations for
hiring interns to assist with discrete projects . The Assistant Director will directly supervise these interns, participating in their hiring, training, and supervision. The Assistant Director will
lead day-to-day efforts
to ensure that DDS has the tools and data it needs to conduct monitoring and oversight operations and report to DDS and EOHHS senior leadership and other oversight bodies. The Senior Manager will
conduct assessments of Department operations
and business processes, making recommendations for enhancements and collaborating with the Director of Internal Controls, the Department, and Secretariat leadership to
lead planning efforts for capital funding requests . The Assistant Director will provide
project management
for the Bureau, developing, implementing, and assessing new business processes, ensuring alignment with Secretariat priorities, and implementing statewide projects receiving Capital Funding. The Assistant Director will be responsible for supporting the
coordination of external and internal audits for the Bureau , tracking the activities of various auditing entities, and following up on audit findings. The Assistant Director
identifies priorities for internal audits
and prepares an annual plan for conducting audits in collaboration with the Director of Internal Controls. The Assistant Director manages staffing resource assignments and oversees the completion of follow-up activities, prescribing necessary control activities and collaborating on reporting findings and recommendations. The Assistant Director will also
set standards for audit administration
and ensure that internal departments receive notice of audits or reviews, monitor potential auditor independence issues, and other auditor fiscal reviews, outcomes, and reports. The Assistant Director will work with the Director of Internal Controls in managing the DDS
theft and fraud hotline , developing action plans for completed investigations and conducting administrative reviews for some theft/fraud cases. The Assistant Director will lead
data analysis
for internal and external investigations into potential fraud, waste, abuse, or theft. The Assistant Director will work with EOHHS IT and EOTSS to ensure that the
Department’s IT systems are sufficient and compliant statewide , with a focus on state-operated group homes. The Assistant Director will identify risks to data sources and systems and recommend and implement solutions to integrate data from antiquated systems into a centralized data management solution. The Assistant Director uses
data analytics
to identify risks in business areas for which the Department has oversight, recommending mitigating controls and protecting against fraud, waste, and abuse. The Assistant Director will work with the Risk Analyst to ensure standard procedures are developed and implemented for periodic tests of the Department’s system transactions and backup documentation. The Assistant Director works closely with the
Risk Analyst to design and implement data analytics tools
and business intelligence reporting that support business and operational needs, management monitoring, and internal/external audits and investigations. The Assistant Director will lead efforts to ensure the statewide standardization of payroll policy and processes and implement an automated solution for staff scheduling. The Assistant Director will identify opportunities to improve processes and will
lead pilots of planned projects , working with the Risk Analyst and regional Internal Controls Coordinators to design pilot policies, procedures, data analytics tools, and monitoring methods for effectiveness. The Assistant Director will
design and lead staff training
on fraud, waste, and abuse internal controls and program integrity, assisting the Director in determining the proper training requirements. The Assistant Director will
represent the Bureau on Department and Secretariat initiatives
to ensure program integrity and internal controls are integrated into decision-making processes. The Assistant Director will lead Bureau initiatives for internal controls and program integrity, ensuring statewide consistency and best practices. The Assistant Director will lead
Bureau Initiatives to assess and mitigate waste
and ensure optimal use of public resources, such as standardizing records retention and destruction policies and procedures. About the Department of Developmental Services
The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities, including Autism Spectrum Disorder, to participate fully and contribute meaningfully to their communities. DDS serves over 43,000 individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. Recommended candidates must successfully complete pre-employment screening which includes: Disabled Persons Protection Commission (DPPC) Abuse Registry Search Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check Qualifications
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration, or clinical management of which (B) at least one (1) year must have been in a project management, supervisory, or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure. When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Primary Location
United States-Massachusetts-Boston - 1000 Washington St Job
Administrative Services Agency
Department of Developmental Services Schedule
Full-time Shift
Day Job Posting
Number of Openings
1 Salary
88,182.79 - 135,742.36 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Christina Hyppolite, christina.r.hyppolite@mass.gov - 8572835830 Bargaining Unit: M99-Managers (EXE) Confidential: No Potentially Eligible for a Hybrid Work Schedule: Yes
#J-18808-Ljbffr