RRA Capital is hiring: Corporate Executive Assistant in New York

Corporate Executive Assistant

New York, NY RRA Capital is doing something truly unique in the commercial real estate private equity and credit spaces. Led by CRE industry veterans who have a combined 115+ years of experience,we are rethinking traditional approaches to real estate private credit and how to achieve truly remarkable returns to investors. Our mission at RRA is to build something awesome with a client centric philosophy of service and an amazing team of innovative and driven professionals.

We are seeking a highly skilled and proactive Executive Assistant to the CEO to join our leading commercial real estate and fund management firm. This is more than just an administrative roleit's an opportunity to act as the CEO's trusted partner, driving key initiatives, ensuring operational excellence, and representing the firm at the highest level.

If you thrive in a high-performance culture, have a sharp business acumen, and excel at balancing strategic thinking with flawless execution, keep reading!

WHAT YOULL DO:

In this role, you will be instrumental in enabling the CEO to focus on strategic priorities by managing complex schedules, leading high-impact projects, and ensuring seamless communication across stakeholders.

• Be the CEO's Operational Anchor:
  • Manage and prioritize the CEOs demanding schedule, ensuring time is allocated effectively across strategic priorities.
  • Anticipate needs, prepare briefings, and follow through on critical action items to keep initiatives on track.
  • Proactively identify and address potential distractions.
• Orchestrate High-Impact Operations:
  • Serve as a gatekeeper and liaison, balancing the flow of communication between the CEO, internal teams, and external stakeholders.
  • Coordinate board meetings, investor presentations, and high-stakes negotiations with precision and discretion.
• Lead Projects and Initiatives:
  • Partner with the CEO to drive key projects from concept to completion, ensuring timely delivery of results.
  • Conduct research, analyze data, and provide actionable insights to support decision-making.
• Elevate Team Productivity:
  • Implement systems and tools that streamline operations, improve efficiency, and enhance collaboration.
  • Identify and resolve bottlenecks in workflows, allowing the CEO and team to operate at their best.
• Office Manager Responsibilities:
  • Oversee office operations, ensuring a professional, efficient, and welcoming environment.
  • Manage supplies, vendors, and facilities, addressing any operational needs.
  • Greet visitors with professionalism and hospitality
  • Maintain the reception area, ensuring a clean, organized, and business-ready environment.
• Sales Development Support (for the CEO):
  • Assist in identifying and researching potential business opportunities or partnerships.
  • Help prepare materials, correspondence, and follow-ups to support the CEOs business development efforts.
• Personal Assistant Responsibilities:
  • Scheduling non-work appointments.
  • Planning personal travel, vacations, and events.
  • Managing personal purchases, RSVPs, and coordinating subscriptions/memberships.
  • Filing personal documents and tracking expenses.
  • Managing prescriptions, running errands, and serving as the gatekeeper for personal communications.
  • Exercise the highest level of discretion and confidentiality in managing personal and professional matters.
• Represent the CEO and the Firm:
  • Build and maintain relationships with investors, clients, and industry leaders as a professional ambassador for the CEO.
  • Represent the CEO in meetings or events when needed, ensuring the firms vision and values are communicated effectively.
• Own the Details:
  • Handle travel arrangements, expense reports, and correspondence with exceptional attention to detail.
  • Organize and maintain confidential files, agreements, and records critical to the firm's operations.

WHO WE ARE LOOKING FOR:

We need a superstar who thrives in a high-performance culture and can balance big-picture thinking with meticulous execution. The ideal candidate will have:

• Experience: 5+ years supporting C-suite executives, preferably in private equity, commercial real estate, or finance.
• Skills: Exceptional organizational skills, with the ability to manage competing priorities and execute flawlessly under pressure.
• Savvy: A knack for navigating complex business landscapes and maintaining discretion in sensitive matters.
• Technology: Proficiency in Microsoft Office Suite, project management tools, and CRM platforms.
• Adaptability: Comfortable in a fast-paced, ever-changing environment with shifting demands.
• Communication: Polished verbal and written communication skills, with the confidence to represent the CEO and firm professionally.

COMPENSATION

• Competitive base salary and bonus structure commensurate with experience

BENEFITS

• Be a part of building something AWESOME.
• Direct daily access to the firm founders
• Unlimited vacation days
• Medical insurance
• Flexible work life
• Company 401K plan
• Awesome people to work with every day!

If you do not have a background in real estate, private equity, or private credit, thats okay. That can be taught. What cannot be taught is treating others like family; with respect, kindness, and good humor. Staying true to our Core Values, we have created a great culture that feels more like family, and our people remain here for that reason.

RRA Core Values Each one of these values is a requirement to be successful at RRA.

Enjoyable to be around RRA values employees who are team players, are fun to be around, and have a great sense of humor. At RRA, there is no room for cynicism, egos, or defensiveness. Everyone must look and speak professionally so that they bring credibility to both themselves and the company.

Passionate about continuous improvement RRA values employees that are focused on self-improvement, process improvement, and team improvement. All members are expected to welcome critical feedback and professional development because they believe it will allow them to become better. Successful members at RRA are intellectually curious and committed to seeking out opportunities to self-educate on the industry and their jobs.

Smart RRA values highly intelligent workers that can master the practical applications of their knowledge. There is no room at RRA for individuals that are academics. RRA requires its employees to be highly creative in finding better ways to do things and solve problems. The RRA team is composed of those who work smarter, not necessarily harder, to maximize efficiency and productivity.

Reliable RRA values employees that leave no doubt that when they say they will accomplish something by a certain time/standard, they will. All members are expected to take pride in the quality of their work; the product of their efforts should always reflect the highest professional standard. RRA strives to surround itself with self-starters who have a disdain for micro-management. Successful individuals at RRA have integrity beyond reproach, always exemplify honorable character, and are individuals that others can trust with their money.

If you are self-motivated, outgoing, think in terms of systems and efficiencies andhave a detail-oriented mindset then this is a great opportunity for you!

If you are interested and feel youd be the right person, please apply!

Contact: Lisa Donovan

Website: www.rracapital.com