Nomad Group is hiring: Executive Administrative Assistant in New York

🏢 About Nomad Property Group

At Nomad Property Group, we specialize in creating exceptional real estate experiences, managing over 2 million square feet of prime commercial space across New York City. Our team is passionate about tenant representation and is dedicated to helping high-growth companies find office spaces that reflect their brand and mission while meeting financial and operational needs. As a leader in the commercial real estate industry, Nomad Property Group continues to build a portfolio of success through unparalleled service and a commitment to excellence.

🌟 Join Our Team

At Nomad Property Group, we’re looking for an Executive Administrative Assistant who is driven, proactive, and ready to contribute to our fast-paced, collaborative environment. We value exceptional talent and foster a culture of ownership, attention to detail, and sustained focus. Our team members are empowered to take initiative and are given opportunities to grow and develop professionally.

💼 Role Overview

The Executive Administrative Assistant will play a vital role in supporting our leadership team and ensuring the seamless operation of both administrative and marketing functions. This position is ideal for a highly organized individual who can manage multiple projects efficiently, thrives in a dynamic environment, and has a keen eye for detail.

🎯 Responsibilities

Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Oversee data entry, organize files, and maintain a comprehensive document management system.
• Act as a liaison between internal teams and external partners, ensuring timely communication.

Marketing Assistance:

• Support marketing initiatives by creating and editing content using tools like Canva.
• Manage and update the company’s LinkedIn profile, sharing news, market insights, and case studies.
• Assist in organizing client appreciation events and promotional activities.

Property Management Support:

• Prepare and edit property listings, ensuring accurate and engaging content.
• Schedule and coordinate property tours, managing logistics and communications.
• Track tenant inquiries and assist in lease documentation and client correspondence.

Project Coordination:

• Work closely with executives to support ongoing real estate projects and client transactions.
• Conduct market research and compile information for presentations and proposals.

🚀 Desired Skills & Experience

• 3+ years of experience in an administrative or executive support role, preferably in commercial real estate or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Canva for marketing design.
• Experience with LinkedIn for professional networking and social media engagement.
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with a professional and personable demeanor.
• High level of discretion and professionalism when handling sensitive information.
• Ability to work both independently and collaboratively, with a proactive approach to problem-solving.

✨ What We Value at Nomad Property Group

• Ownership: Taking initiative and being accountable for your responsibilities.
• Craftsmanship: Attention to detail and pride in delivering high-quality work.
• Focus: Dedication to accomplishing goals through sustained effort.
• Empathy: Understanding and valuing diverse perspectives, both internally and externally.
• Humor: A positive attitude and sense of humor to enjoy the work we do together

🌟 What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and career development.
• A collaborative, supportive work culture with a commitment to excellence.
• Exposure to exciting commercial real estate projects and a network of industry leaders.

📩 How to Apply

• If you are a motivated and organized individual looking to make an impact in commercial real estate, we’d love to hear from you! Please submit your resume and a cover letter detailing your experience and what excites you about working with Nomad Property Group to hello@nomadgroup.io