Proactive Solutions HR

Administrative Assistant Job at Proactive Solutions HR in Skokie

Proactive Solutions HR, Skokie, IL, United States, 60077

Job Description

Job Title: Administrative Assistant
Location: Skokie, IL
Employment Type: Full-Time

About Us:
We are an innovative law firm in Skokie, IL, committed to delivering exceptional legal services to our clients while fostering a collaborative and forward-thinking work environment. Our firm values efficiency, adaptability, and proactive support to ensure our team and clients thrive.

Position Overview:
We are seeking a dynamic and organized Administrative Assistant to join our team. This role is essential in maintaining the smooth operation of our office. You will handle reception duties, support attorneys and our in-house accountant, and take on light office management responsibilities. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is excited to be an integral part of a progressive law firm.

Key Responsibilities:

Reception Duties:
- Greet clients, visitors, and vendors with professionalism and a welcoming demeanor.
- Manage phone calls, emails, and correspondence, ensuring timely and accurate responses.
- Maintain the office calendar, including scheduling appointments and coordinating meetings.
Administrative Support:
- Assist attorneys with document preparation, proofreading, and case management tasks.
- Support the accountant with basic bookkeeping tasks and data entry.
- File and organize physical and electronic records, ensuring compliance with legal standards.
Office Management:
- Order and manage office supplies and equipment to ensure a well-functioning workspace.
- Coordinate maintenance and repair services for office equipment and facilities.
- Oversee vendor relationships and manage related invoices.
Additional Duties:
- Conduct research for special projects as needed.
- Contribute to the development and improvement of office processes.
- Collaborate with team members to ensure a cohesive and efficient work environment.

Qualifications:

Experience: Minimum of 2 years in an administrative, office management, or legal support role. Experience in a law firm or accounting environment is a plus.
Skills:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with legal and accounting software is a bonus.
Personal Attributes:
- Professional, approachable, and client-focused demeanor.
- Detail-oriented with a commitment to accuracy and efficiency.
- A team player who is adaptable and eager to learn.

What We Offer:

Competitive salary and benefits package.
A collaborative and innovative work culture.
Opportunities for professional development and growth.