Receptionist Job at Robert Half in Rochester

We are offering a long term contract employment opportunity for a Receptionist in the industry located in ROCHESTER, New York, 14621-1711, United States. As a Receptionist, you will play a crucial role in establishing a welcoming atmosphere for our guests and providing administrative support to our team. Your role will include managing a variety of tasks with precision and efficiency.

Responsibilities

• Create a welcoming environment for visitors and manage their direction appropriately to ensure a positive first impression.
• Handle incoming calls effectively, which includes screening, forwarding, and taking messages when necessary.
• Contribute to office security by adhering to protocols, monitoring the logbook, and issuing visitor badges.
• Manage both incoming and outgoing mail and oversee deliveries.
• Organize and confirm appointments, maintain event calendars, and manage meeting room schedules.
• Provide necessary administrative support to various departments, including document copying, scanning, and filing.
• Ensure the reception area and meeting rooms are kept tidy and presentable, complete with all necessary materials.
• Assist in the procurement, stocking, and distribution of office supplies.
• Update and maintain records and databases with relevant personnel, financial, and other data.
• Perform additional clerical duties such as filing, photocopying, and faxing.• Proficiency in answering multi-line phone system
• Excellent customer service skills
• Experience in data entry tasks
• Ability to handle email correspondence efficiently
• Strong interpersonal skills
• Proficiency in Microsoft Excel
• Familiarity with Microsoft Outlook
• Competency in Microsoft Word
• Experience in organizing files
• Ability to schedule appointments effectively