Administrative Assistant Job at Confidential in Chicago

AWM - CSG -Operations - Administrative Assistant

Duties: We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.

Duties

Flexibility to support varying teams and cover where necessary

Provide administrative support in a team oriented environment

Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls

Manage a high volume of incoming phone calls; take detailed and accurate messages

Arrange travel; organize and provide travel logistics support

Process expenses and invoices in a timely manner

Arrange internal and client meetings on and off the firm campus - book conference rooms and catering, register guests, ensure materials organized

Adhere to Compliance regulations and gain the relevant approvals

Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required

Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested

Skills: Skills & Experience required

Experience as an Administrative Assistant in a financial services or corporate environment

Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items

Strong attention to detail

Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally

Ability to communicate clearly, concisely and confidently

Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed

Good judgment, independent thinker and resourceful

Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment

Proficient in MS Outlook, Word, Excel, Power Point, Zoom

Concur experience preferred

Highest degree of integrity, professionalism, diplomacy and discretion required