Strategic Staffing Solutions is hiring: Administrative Assistant in Chicago

Job Description: Administrative Assistant – Asset & Wealth Management Operations

Location: Chicago, IL 60606

Duration: January 13, 2025 – July 13, 2025

We are seeking a highly motivated Administrative Assistant to join a dynamic team, providing floating administrative coverage across our client's Asset & Wealth Management division. The ideal candidate will bring exceptional organizational and interpersonal skills, a proactive approach to problem-solving, and a commitment to excellence in administrative support.

Key Responsibilities

• Flexible Coverage: Provide administrative support to varying teams as needed, ensuring seamless operations.
• Calendar Management: Proactively manage complex calendars across multiple time zones, prioritize meeting requests, and coordinate phone/video conference calls.
• Travel Logistics: Arrange travel plans, including flights, accommodations, and itineraries, and provide logistical support during trips.
• Expense Management: Process expenses and invoices accurately and in a timely manner.
• Meeting Coordination: Schedule and arrange internal and client meetings, book conference rooms, organize catering, register guests, and prepare materials.
• Compliance Adherence: Ensure all actions comply with company regulations, securing necessary approvals.
• Team Integration: Actively participate as an integral team member, maintaining awareness of team priorities and support needs.
• Administrative Duties: Perform general administrative tasks such as answering phones, time entry, copying, scanning, archiving, and managing ad hoc projects as required.

Skills and Qualifications

• Experience: Previous experience as an Administrative Assistant in a financial services or corporate environment.
• Organizational Skills: Ability to multitask, prioritize effectively, and follow up on outstanding items.
• Attention to Detail: Strong focus on accuracy and thoroughness.
• Interpersonal Skills: Excellent teamwork and the ability to work collaboratively with both local and global teams.
• Communication: Clear, concise, and confident communication skills.
• Proactivity: Initiative to anticipate needs, follow up, and clarify when necessary without prompting.
• Judgment: Independent thinking and resourcefulness with good decision-making skills.
• Calm Under Pressure: Ability to manage multiple tasks effectively in a fast-paced environment.

Technical Proficiency

• Software Skills: Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom.
• Preferred: Experience with Concur for expense management.

Professional Attributes

• High degree of integrity, professionalism, diplomacy, and discretion.
• Resourceful and calm demeanor with a commitment to delivering high-quality results.

This is an exciting opportunity to be a part of a leading team in the financial services industry, where your skills will play a vital role in ensuring smooth operational efficiency.

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