Administrative Assistant Job at Glocap in New York

Our client, a 1.0bn Hedge Fund, is in search of an Administrative Assistant to support the team and ensure the office runs smoothly. The ideal candidate will be proactive, highly organized and a team player. A ‘can-do’ attitude is a must!

Job Details

COMPANY: 1.0bn Hedge Fund

POSTION: Administrative Assistant

LOCATION: Midtown Manhattan, NY - 4 days a week in the office (WFH Friday)

HOURS: 9:00 am-5:00 pm with flexibility for OT

COMPENSATION: 115k-130k DOE + eligibility for discretionary bonus and benefits

3 weeks vacation, 20 days a year can WFH

Bachelor’s Degree Required

Responsibilities

• Executive Assistant to the Founder & COO

- Arrange travel, conference attendance

- Provide calendar management

- Prepare and submit corporate credit cards and personal expense reimbursements

• Business Development & Marketing support to COO

- Manage and update allocator database

- Run CRM reports, assist with Allocator prioritization

- Prepare and update marketing collateral pieces and reporting of returns to service providers and allocators

- Update and coordinate on compliance and finance

-Prepare PowerPoint Presentations for the clients,

• Administrative Officer with responsibility to:

- Schedule meetings and provide calendar management, including domestic and international travel arrangements

- Coordinate and assist in managing relationships with outside vendors and building management

- Manage the office, including ordering and maintaining supplies, new hire on-boarding, coordinate with the building’s management team and front desk

- Oversee reception activities; meet and greet guests in a professional manner, ensure office is ready to receive all guests (cleanliness, water and coffee availability), provide phone coverage,

- Assist the CCO with the management of technology and cyber service providers

- Plan events/engagements, which may include offsite planning

Qualifications

- Bachelor's degree required

- Prefer 2 to 3 years of experience and has worked in Finance and Marketing (preferably at a hedge fund)

- Advanced CRM experience, preferably with Backstop

- Advanced Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook)

- Able to work independently and in small teams

- Attention to detail, with accurate work product produced in timely manner

- Goal driven professional.

- Able to research resources, troubleshoot, solve problems and seek guidance in prioritizing work

- Calm and poised, and comfortable in a dynamic, fast-changing environment

- Ambitious and looking to advance career.

- Must be willing to submit to a background check