Executive Assistant Job at Taylor Hodson Staffing in New York

We are looking for a detail-oriented and proactive Executive Assistant. The ideal candidate will excel at managing diverse administrative and executive support responsibilities, working independently, and thriving in a fast-paced environment. Strong organizational skills, adaptability, and a positive attitude are essential for this role.

Key Responsibilities:

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests.
• Prepare meeting materials, document minutes, and ensure follow-up on action items.
• Arrange travel logistics, including itineraries, accommodations, and transportation.
• Serve as a key liaison between executives and internal/external stakeholders to facilitate clear and effective communication.
• Handle sensitive information with the utmost confidentiality and discretion.
• Support project management initiatives and special assignments as needed.
• Draft and prepare reports, presentations, and correspondence for executive review.
• Oversee office supply inventory and ensure the workspace remains organized and efficient.

Qualifications:

• Bachelor’s degree in Business Administration or a related field (preferred).
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.