Executive Assistant Job at Mack & Associates, Ltd. in Chicago

Are you a seasoned professional with a passion for excellence? This is your opportunity to join a prestigious non-profit organization as an Executive Assistant, providing critical support to the President & CEO. In this influential role, you’ll be at the heart of the organization’s operations, leveraging your expertise to ensure seamless daily workflows and impactful stakeholder engagement. With a competitive salary of $75,000–$85,000, commensurate with experience, this role is perfect for a driven individual ready to make a meaningful impact in a fast-paced, mission-driven environment.

Key Responsibilities of the Executive Assistant:

• Manage the CEO’s demanding calendar, prioritize competing demands, and ensure flawless travel arrangements.
• Create compelling agendas, reports, and presentations, equipping the CEO to lead effectively.
• Collaborate with the Board of Trustees and act as a liaison to donors, partners, and officials, fostering strong relationships.
• Handle correspondence, maintain contact lists, and oversee expense reports with meticulous attention to detail.
• Streamline processes, implement best practices, and contribute to cross-functional initiatives.
• Coordinate logistics for events, ensuring flawless execution and memorable experiences.
• Anticipate challenges and provide innovative solutions to maintain operational efficiency.

Qualifications of the Executive Assistant:

• Bachelor’s degree or equivalent experience.
• 5–7 years of experience supporting senior executives, ideally in a nonprofit or mission-driven setting.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to adapt to shifting priorities.
• Strong communication and interpersonal skills, with a polished and professional demeanor.

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