Senior Executive Assistant Job at Mack & Associates, Ltd. in Milwaukee

A premier Global Engineering and Production Innovator in Milwaukee, WI is seeking a highly organized, proactive Senior Executive Assistant to be the right hand to two influential Global Leadership executives. Step into this dynamic and impactful role, where each day brings new challenges and opportunities to contribute meaningfully to high-level operations. This position calls for a strategic thinker with a knack for keeping things running smoothly, managing sensitive information with the utmost discretion, and bringing a polished professionalism to every task. With a competitive salary range of $75,000-$95,000 and a hybrid work schedule, this role provides a stimulating, supportive environment with room for growth.

Key Responsibilities of the Senior Executive Assistant:

• Coordinate and master complex schedules, organize meetings, and handle intricate travel logistics across time zones, setting the stage for smooth executive travel experiences.
• Act as the first point of contact for the executives, expertly managing high-priority communications to ensure seamless coordination and communication flow.
• Take ownership of preparing, editing, and distributing essential meeting materials, presentations, and reports that drive strategic decision-making.
• Facilitate cross-team meetings, ensuring stakeholders are well-informed and prepared for impactful collaboration.
• Oversee expense reporting, track budgets, and process invoices, maintaining meticulous records with attention to detail.
• Play a central role in planning and executing leadership events, managing everything from logistics to agendas and follow-up actions.
• Drive project timelines, keep track of key milestones, and provide updates to support seamless project delivery.

Qualifications of the Senior Executive Assistant:

• Bachelor’s degree preferred or equivalent professional experience.
• Minimum of 5 years supporting executive leaders, ideally within a global setting.
• Strong written and verbal communication abilities with meticulous attention to detail.
• Advanced proficiency in Google Suite and familiarity with virtual meeting platforms.
• Skilled in juggling multiple tasks in a fast-paced environment with ease and efficiency.
• Resourceful problem-solver with an intuitive approach to anticipating executive needs.
• Consistently professional and discreet, with a strong commitment to maintaining confidentiality.

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