Executive Assistant Job at Vaco in Nashville

Our client located in Nashville, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a professional team in the finance industry.

The Executive Assistant is a direct hire opportunity, with an in-office schedule. The hours for this opportunity are 8:30 - 5:30 pm.

Responsibilities:

• Heavy scheduling/calendar management for leadership
• Coordinating internal and external communications
• Managing travel arrangements for Executives
• Scheduling meetings, preparing agendas and presentations, and taking meeting minutes
• Managing phone calls and emails
• Act as a point of contact for clients
• Managing client gifts
• Office management including managing vendors, ordering office supplies, and managing catered lunches
• Meeting and event planning

Qualifications:

• 2-5 years of experience in an EA or administrative capacity
• Bachelor's degree required
• Background in finance is a plus, not required
• Must be comfortable working in a small team environment
• Must have extremely strong grammar skills
• Must maintain confidentiality
• Experience in Wealthbox ideal, but not required
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
• Must be okay with a fully in-office schedule M-F 8:30 - 5:30 near downtown Nashville

Job Title: Executive Assistant
Location: Fully in-office in Nashville

Desired Skills and Experience

- 2-5 years of experience in an EA or administrative capacity
- Bachelor's degree required
- Background in finance is a plus, not required
- Must be comfortable working in a small team environment
- Must have extremely strong grammar skills
- Must maintain confidentiality
- Experience in Wealthbox ideal, but not required
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
- Must be okay with a fully in-office schedule M-F 8:30 - 5:30 near downtown Nashville