HireTalent - Diversity Staffing & Recruiting Firm
Executive Assistant Job at HireTalent - Diversity Staffing & Recruiting Firm in
HireTalent - Diversity Staffing & Recruiting Firm, Green Bay, Wisconsin Metropolitan Area, United States, 54311
Summary:
To perform diversified administrative and secretarial duties for multiple executives and/or senior vice presidents using independent judgement and action.
Major Responsibilities:
Coordination of supervisor schedules
- Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement.
- Sets up meetings and maintains meeting schedule for multiple executives and/or senior vice presidents, assuring that priorities are met and time is used most effectively.
- Arranges catering, AV requests, handouts, agendas, minutes, etc., for
Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents
- Compiles, analyzes, and summarizes data in the preparation of reports.
- Routes inquiries/calls received to appropriate executives) for follow through.
- Responds to correspondence not requiring supervisors' attention.
- Initiates follow up for calls, correspondence, etc., received by supervisors.
Provides administrative support for the Operations Improvement Department and the Project Support Office
- Types letters, memos, reports, and other types of correspondence from rough drafts or notes
- Composes correspondence not requiring supervisors' attention.
- Provides background information, as required, for correspondence requiring supervisors' attention.
- Collects data and/or compiles information to prepare reports.
- Prepares presentations, handouts, notices, invitations, etc., utilizing various software packages.
Preparations and Dissemination of Correspondence
- Follows up on letters and phone calls, making sure appropriate parties follow through.
- Screens/sorts mail and determines to whom the correspondence best be routed. Incumbents personally respond to routine matters.
- Screens phone calls.
- Greets and directs visitors.
- Responds to associate/patient complaints, resolves problems, or directs associates/patient to appropriate parties.
- Maintenance of department files.
- Maintains confidential records and files.
- Creates and sets up filing systems.
Education/Experience Required:
- Must Have 7 years Secreterial experience with 5 of those years being in an executive/senior Sectorial position
Physical Requirements and Working Conditions:
- Ability to work in changing environment. Ability to prioritize independently and respond to multiple simultaneous requests.
- Ability to work under stressful conditions and in difficult situations with a high degree of professionalism, tact and discretion.