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HireTalent - Diversity Staffing & Recruiting Firm

Executive Assistant Job at HireTalent - Diversity Staffing & Recruiting Firm in

HireTalent - Diversity Staffing & Recruiting Firm, Green Bay, Wisconsin Metropolitan Area, United States, 54311


Summary:

To perform diversified administrative and secretarial duties for multiple executives and/or senior vice presidents using independent judgement and action.


Major Responsibilities:

Coordination of supervisor schedules

  1. Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement.
  2. Sets up meetings and maintains meeting schedule for multiple executives and/or senior vice presidents, assuring that priorities are met and time is used most effectively.
  3. Arranges catering, AV requests, handouts, agendas, minutes, etc., for


Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents

  1. Compiles, analyzes, and summarizes data in the preparation of reports.
  2. Routes inquiries/calls received to appropriate executives) for follow through.
  3. Responds to correspondence not requiring supervisors' attention.
  4. Initiates follow up for calls, correspondence, etc., received by supervisors.


Provides administrative support for the Operations Improvement Department and the Project Support Office

  1. Types letters, memos, reports, and other types of correspondence from rough drafts or notes
  2. Composes correspondence not requiring supervisors' attention.
  3. Provides background information, as required, for correspondence requiring supervisors' attention.
  4. Collects data and/or compiles information to prepare reports.
  5. Prepares presentations, handouts, notices, invitations, etc., utilizing various software packages.


Preparations and Dissemination of Correspondence

  1. Follows up on letters and phone calls, making sure appropriate parties follow through.
  2. Screens/sorts mail and determines to whom the correspondence best be routed. Incumbents personally respond to routine matters.
  3. Screens phone calls.
  4. Greets and directs visitors.
  5. Responds to associate/patient complaints, resolves problems, or directs associates/patient to appropriate parties.
  6. Maintenance of department files.
  7. Maintains confidential records and files.
  8. Creates and sets up filing systems.


Education/Experience Required:

  • Must Have 7 years Secreterial experience with 5 of those years being in an executive/senior Sectorial position


Physical Requirements and Working Conditions:

  • Ability to work in changing environment. Ability to prioritize independently and respond to multiple simultaneous requests.
  • Ability to work under stressful conditions and in difficult situations with a high degree of professionalism, tact and discretion.