Executive Assistant & Office Manager Job at Knockaround in San Diego

About Knockaround

Based in San Diego, Knockaround is the original, affordable Southern California sunglasses company providing high quality, stylish shades that won't break the bank. Knockaround sunglasses have been featured in well-known media outlets such as GQ, Newsweek, Cosmopolitan, and Runner's World and have been worn by many celebrities including Natalie Portman, Matthew McConaughey, John Mayer, Jessica Alba, Snoop Dogg, and John Legend.  Recently, Knockaround has become the Official Eyewear of the PGA TOUR.

Position Overview

We are seeking a detail-oriented and proactive Executive Assistant & Office Manager to support our executive team and oversee our office operations. This role combines high-level executive support with operational management responsibilities and reports to our CEO.

Executive Support Responsibilities

• Manage our CEO and executive team’s calendars, including scheduling meetings, coordinating travel arrangements, and ensuring efficient time management
• Handle correspondence, including emails, phone calls, and written communications
• Prepare and edit documents, presentations, and reports
• Coordinate and take notes during certain meetings
• Process expense reports and handle confidential documentation
• Act as a liaison between the CEO/Exec Team and internal/external stakeholders
• Anticipate and proactively address the CEO/Exec Team’s needs to ensure smooth daily operations

Office Management Responsibilities

• Serve as the primary point of contact for office-related matters
• Oversee office infrastructure, including:
• Coordinating with IT vendors to maintain technical systems and provide support
• Managing office supply inventory and procurement
• Coordinating maintenance and repairs
• Ensuring office security protocols are followed
• Plan and execute company events, including team building activities, meetings, and celebrations
• Create and maintain a welcoming, productive office environment
• Manage relationships with vendors, service providers, and landlord
• Implement and maintain office policies and procedures
• Coordinate office space planning and organization

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or similar role
• Exceptional organizational and time management skills